1. What does school co-curriculum PK need to set up before start using the Form 6 Co-c0 module?

Note
Item mark with ** is specially customized to accommodated the new features for Form 6 on Co-curriculum Assessment.

For detailed steps to set up the parameters, please click on the link.

We can segregate the requirement set up as the followings:

Co-curriculum – Assessment Set Up

• ** General Setting
  
  • Set Form 6 Offered to ‘Yes’ .
  • Set Assessment Weightage Setup for Form 6
    • Attendance: 50 Marks
    • Position Held: 10 Marks
    • Involvement: 10 Marks
    • Achievement: 10 Marks
    • Project
      • Position: 10 Marks
      • Implementation State: 10 Marks
  • Minimum Activity Attendance Setup (Form 6): 15 Days across 2 years
• Activity Description
  
• Student Activity – Position
  
• ** Participants and Marks Involvement Set Up
  
• ** Achievement Marks Set Up
  
• ** Project Marks Set up

Bonus Marks Set Up

• ** Special Award
  

3. How does class or activity teacher key in student’s records?

Create Activity Record

• How to create student activity records?
  For Form  6 students, the activity position must set up across for 2 years. For example start year 2017 to year 2018.
• How to schedule the co-curriculum activities?
  
• How marking student attendance?

Marks Input

• How to input student’s involvement by student, By group or by batch?
• How to input student’s achievement by student or By group?
• How to input students Project?
• How to input EKTRAKURIKULUM?
  Special Award

4. Assessment Grading for PK roles

• How can I migrate cumulative Grade Point Average (CGPA) if my school is the first time user of the system?
• When can I start to perform assessment grading?
• Can I adjust CPA and CGPA after grading?

1. System Housekeeping

Before accessing to Co Assessment Module, System Administrator must assign Co-Curriculum Assessment role to teacher in charge as tabulated below:-

• System Administrator Module
  
• Role Assignment in Co-curriculum Assessment Module

2. What does school co-curriculum PK need to set up before start using the PAJSK module?

Note
Item mark with * is a PAJSK function added on Co-curriculum Assessment.

For detailed steps to set up the parameters, please click on the link.

We can segregate the required set up into the followings:

Co-curriculum – Assessment Set Up

• * General Setting
  
• Activity Description
  
• Student Activity – Position
  
• Staff Activity – Position
  
• Grading System Set Up
  
• * Involvement Mark Set Up
  
• Achievement Marks Set Up
  
• * Commitment Setup
  
• * Contribution Service Setup

Bonus Marks Set Up

• * Special Award
• * Other Position Held
  
• * Contribution Service
  
• * Nilam Program
  
• * TIMSS Dan PISA

SEGAK Setup

• * Student Physical Fitness Test Activity
  
• * Marks Range
  
• * Achievement Range

3. How does class or activity teacher key in student’s records?

Activity Record

• How to create staff activity records?
  
• Who can manage the student activity records?
  
• How to create student activity records?
  
• How to schedule the co-curriculum activities?
  
• How to take student attendance?

Marks Input

• How to input student’s involvement by the student, By group or by batch?
• How to input student’s achievement by the student or By group?
• * How to input student’s commitment & contribution service?
• How to input EKTRAKURIKULUM?
  Other Position Held
  * Contribution Services, Nilam Program, TIMSS & PISA

SEGAK

• * How to input student’s SEGAK record?

4. Assessment Grading for PK roles

• • How can I migrate cumulative Grade Point Average (CGPA) if my school is the first time user of the system?
  • When can I start to perform assessment grading?
  • Can I adjust CPA and CGPA after grading?

The EDMS’s Co cu Activity have added in session control (Morning, Afternoon, Night) for the activity offered to the students and teachers. The reason to add this control is to prevent teacher in charge wrongly select the activity session during creating student’s or staff’s activity.

To setup this function please follow the step as below:

Step 1:
Setup the co-curriculum activity description.

Please go to Co-curriculum Assessment->General Parameter->Activity Description-> Create or Edit

Step 2:
Create the staff’s or student’s activity record.

In actual fact that, some school is sending their students to attends some open competition held in school or any national level and those student that have being awarded during the competition shall received the credit in the activity that they are joining. The current input screen will be very tedious for user to input by identify activity to pick and credit into should be the activity with the highest mark ranked for the academic year.

With the Credit Transfer option build under Co cu Assessment module to enable school’s user to enter the participation/involvement and achievement marks to the selected Activity Group. Upon processing the Credit transfer grading process, system shall auto transfer the participation/involvement and achievement Marks to be credited into the same activity group that students joined with the highest mark awarded based on the total marks or highest marks on student activity position + attendance.

Followings are the guideline steps on how to start to enter Participation/Involvement & Achievement records via credit transfer option.

Step 1: Setting up option to determine Credit Transfer  Co-curriculum Description Highest Marks base on.

This is to ensure the participation/involvement and achievement marks enter via credit transfer option is crediting into student assessment marks based on same activity group that students joined with the highest mark awarded based on the total marks or highest marks on student activity position + attendance. To choose the option, please go to General Parameter ~ > General Setting.

Step 2: Input Participation/Involvement Marks via Credit Transfer option.

You can also remove the wrongly enter participation/involvement records via credit transfer option, click here for futher details. Once you deleted the involvement records, the related achievement records will also be deleted at the same time.

Note: Before proceed to enter participation/involvement credit transfer records, please ensure you’ve completed all the mark input from all  the assessment elements and 1st assessment grading process is completed. Then, you’ve to reset the mark input submission.

Step 3: Input Achievement records via Credit Transfer option

You can also remove the wrongly enter achievement records via credit transfer option, click here for futher details.

Note: Before proceed to enter achievement credit transfer records, please ensure you’ve completed all the mark input from all  the assessment elements and 1st assessment grading process is completed. Then, you’ve to reset the mark input submission.

Step 4: Run Credit Transfer Grading

After user already completed input the involvement & achievement co-curriculum mark, user may run  credit transfer grading in order to credit marks into student assessment marks. To run this process, go to Co-curriculum Assessment Module Assessment~>Credit Transfer ~ > Credit Transfer Grading

Step 5: Verify Participation/Involvement & Achievement Mark credited into student assessment marks.

User may proceed to verify Participation/Involvement & Achievement Mark credited into student assessment marks via Reporting from Forms & Report ~ > Yearly Assessment Report ~ > By Class/Acitivy or Co cu Certificate ~ > Format 1 ~ > Print.

GPA and CGPA marks are auto computed by system when processing Assessment grading. However, user still allows to adjust the computed GPA and CGPA marks  via Assessment –> Mark Adjustment option. The purpose is to allow CGPA marks to be accumulated from previous school  for newly transfer -in students.  Besides, user is also allowed to manually key in GPA and CGPA marks for past assessment years (ie before implementing Co-Co Assessment Module)  for tracking and reporting purposes.

Due to this, Assessment grading process is now enhanced to cater for the following conditions:

1) NOT to OVERWRITE Adjusted GPA and CGPA marks and grade during Assessment Grading

The adjusted GPA and CGPA marks and grade will not be overwritten as long as the students are totally without any active activity records found in Assessment grading year. The activity records refer to student activity or attendance or participation/involvment or achievement or  bonus marks. 

For example:
i) Student A (Without activity)
– Key in marks adjustment (e.g GPA 90/ CGPA 90)
– Run assessment grading
– The marks that key in on marks adjustment still remains (e.g GPA 90/ CGPA 90) on the record even run assessment grading

2) To OVERWRITE Adjusted GPA and CGPA marks and grade during Assessment Grading

The adjusted GPA and CGPA marks and grade will be overwritten as long as there is ONE active record found for the students  in Assessment grading year.  The activity records refer to student activity or attendance or participation/involvment or achievement or  bonus marks.

For example:
i) Student B (With activity)
– With assessment grading (e.g. GPA/CGPA is 60/60)
– Do mark adjustment (e.g. GPA/CGPA 80/80)
– Run grading, the marks pull back original marks (e.g. GPA/CGPA is 60/60)

ii) Student C (with participate, achievement only)
– Key in mark adjustment (e.g. GPA 80/ CGPA 80).
– Create (participate, achievement)
– Run grading and the result display (e.g. GPA 0/ CGPA 0).

iii) Student D (Bonus Marks)
– Key in mark adjustment (e.g. GPA 80/ CGPA 80).
– Create bonus marks record (3 Marks)
– Run grading and the result display (e.g. GPA 3/ CGPA 3).

System is enhanced to provide option for user to include or exclude co-curriculum CGPA marks accumulation for Transation level (ie Tingkatan Peralihan). If the CGPA marks accumulation is selected as “Yes”, meaning CGPA marks accumulation should only count from Form One till Form Six. On the other hand, if the CGPA marks accumulation is selected as “No”, meaning CGPA marks accumulation should count for the students’ whole schooling years attended including transition level. To do it, please click on the link General Setting – Field No. 17 for details.

For schools that intend to continuously include CGPA marks accumulation starting from Transition level, then the CGPA marks accumulated for each level shall remain unchanged. The CGPA marks will not be affected also for those schools that did not offer transition level but now set to exclude co-curriculum CGPA marks accumulation.

However, for those schools that had already included CGPA marks accumulated starting from Transition level but now intend to adjust CGPA marks accumulated from Form One onwards, assessment grading needs to be re-run starting from the first year of Co-curriculum Assessment Module implementation till the last academic year. This is to ensure that the CGPA marks accumulated for each level is correctly computed. Please also take note that if there is adjustment on accumulated GPA and CGPA marks previously shall be overwritten again after re-run assessment grading.

For better illustration, pls refer to the following examples:

Case 1:
Select “Exclude Tingkatan Peralihan From CGPA Computation” = NO.

Student name: Student A, after running assessment grading for each academic year with result:

2008(Peralihan A2)   : 56.50(GPA)    56.50(CGPA)
2009(Tingkatan 1A) :  64.50(GPA)    60.50(CGPA)
CGPA for year 2009 is: 56.50(2008) + 64.50(2009)/2 = 60.50

Case 2:
Select “Exclude Tingkatan Peralihan From CGPA Computation” = Yes

Student name: Student B, after re-running assessment grading for each academic year with result:

2008(Peralihan A2)   :  74.50(GPA)        0.00(CGPA)
2009(Tingkatan 1A)  : 68.50(GPA)       68.50(CGPA)
CGPA: 68.50/1 = 68.50

In order to prevent a lengthy co-curriculum certificate printed especially due to many co-curriculum activities participated by the student in whole of his / her schooling year, we’d incorporated a print criteria ie [Print All Record] or [Print 1 till 5 record(s)] for user to select the number of co-curriculum record counts to be printed.

The co-curriculum activities records printed in co-curriculum certificatie are sectionized by activity type (ie Uniformed Group; Clubs and Society; Sports and Games and Additional Duties ) with achievement records printed as well. User is able to select not only the activity type and achievement records are required to be printed but also to limit the number of activities and achievement records to be printed. A maximum of 5 activities per activity type can be selected for printing and is ordered by the position ranking. For better understanding, we illustrate in the following example:

Activity Type : Clubs & Societies with print criteria selected = 3
Activities participated from 2007 – 2008

2006-2007 Games Stewards Naib Pengerusi
2007-2008 Games Stewards Pengerusi
2006-2007 Kelab Koir Bendahari
2007-2008 Kelab Slab Bendahari
2006-2007 Kelab Drama Bendahari

The records to be printed in the co-curriculum certificate is:

2007-2008 Games Stewards Pengerusi
2006-2007 Kelab Drama Bendahari
2006-2007 Kelab Koir Bendahari (As position rank is same as Kelab Slab, the printing shall be ordered by activity description)

In the event whereby the position ranking is the same, the next ordering is by co-curriculum description which is in alphabetical order. However, if only 2 activities participated, system will print 3 records with highest rank. If the position rank is the same, printing shall be ordered by activity description.

To print Co-curriculum Certificate – SMS/COCU/001-Format 1 and view the sample of the certificate, please click on the link Co-Curriculum Assessment Form & Report~> Co-curriculum Certificate~> Printing

The co-curriculum bonus marks awarded to students are generated from the marks input in 2 sections, namely,
(1) Others / special position held like librarian, prefect, monitor
(2) Special award like NILAM

There is no limit on number of records created and marks awarded to a student on item (1) and (2) as mentioned above. However, different schools have different methods and practices on calculating the co-curriculum bonus mark during Assessment Grading which will affect the students’ GPA and CGPA. 

In order to meet respective school’s requirement, Co-Co Assessment Module has provided 3 options for user to select and set up the co-curriculum bonus marks update. For better understanding, let’s illustrate in the following example. 

Student A has been awarded with the following bonus marks:
Class Monitor – awarded 10 marks
School Librarian -awarded 5 marks

While running Assessment Grading, the Student A shall be awarded:

Option 1 – Select the highest bonus marks awarded = 10 bonus marks

Option 2 – Select Total Marks awarded ie (10 + 5) marks = 15 bonus marks

Option 3 – Select Total Marks with maximum limit as defined by user ,eg 10 Marks = 10 bonus marks

To setup maximum co-curriculum bonus mark awarded to student, please go to Co-Curriculum Assessment Module and click on the link General Parameter ~>General setting for details.

In some schools’ exam system, co-curriculum marks are given to students so that they do not ignore this very important part of their studies.  With the Co-curriculum marks (GPA) calculated under Co-Curriculum Assessment Module which is based on student’s attendance, participation and achievements in their activities involved is to be updated as marks for the Co-curriculum subject in e-Report Card. User may give the weightage to this subject and these marks will be calculated as a subject together with all the academic subjects to derive the student’s average marks.

Followings are the illustrated example on how to to incorporate Co-Curriculum Assessment marks (GPA) as a Subject in e-Report Card.

Step 1: Subject offered at Curriculum Mgmt

This is to ensure the Kokurrikulum Subject is to be select as the subjects to be offered and specify the settings for the subjects or paper. To select the subjects offered, go to Curriculum Mgmt ~> Subjects Offered ~> Create & Update. Tick the checkboxes of the “Offer” field to indicate that the subject is offered for that level. Click on the “Process” button to save the record.

Step 2: Assigned subject “Kokurikulum” into daily class timetable.

User can choose 2 options available to insert “Kokurikulum” subject slot into existing timetable.

Option 1: Creating Timetable by Staff

Option 2: Creating Timetable by Class

Upon confirmation of timetable, SMS user can proceed with Subject Enrolment so that students’ Kokorikulum marks can be input via E-Report Card module or intergrated with Co – cu Assessment module.

Step 3: Setting up the Exam Subject Setting for Normal Or Final Exam.

Upon enrolled the Subject for “Kokurikulum”, user required to define the subject exam setting for normal/final exam, go to Parameter Setup ~> Subject Exam Setting ~> Normal Exam.

Step 4: Setting up general setting co-curriculum subject

On E-Report Card – Co-Curriculum Marks Integration (General setting) user may select co-curriculum subject for every level offer to retrieve student GPA as subject/paper mark. To do this setting, go to Co-curriculum Assessment Module, click on menu bar General Parameter->General setting  

Step 5: Run Assessment Grading

After user already completed input the co-curriculum mark, user may run  assessment grading for generate student’s mark GPA/CGPA and grade. To run this process, go to Co-curriculum Assessment Module Assessment~>Assessment Grading

Step 6: Fulfilment GPA mark as Academic Performance

After performe assessment grading students GPA will be calculated. User may fulfil GPA mark as academic performance. To run this process, go to Co-curriculum Assessment Module Assessment Assessment~>Exam Co-Curriculum Mark Update 

Step 7:  Verify student’s GPA mark on report card.

To verify student GPA mark on  E-Report Card module, User may verify the GPA mark on Exam Mgmt~>Input Marks~>By Subject & Class or Exam Mgmt~>Input Marks~>By Student . The GPA mark will inputted on student’s subject/paper.

Step 1: Co-curriculum Mark Setting

Please ensure that on  Exam Assessment exam schedule, the “Co-curriculum Marks” checkbox had been tick. To update your exam schedule, please go to “Exam Module ~> Parameter Setup ~> Exam Schedule & Result Display Setting ~> School Exam ~> Create and Update”. On the “Additional Info To Be Displayed” section, please tick the check box for “Co-curriculum Bonus marks”. Please save the changes by clicking on the “Process” button.

Step 2: Updating Marks from Co-co Assessment to Exam Modules

To enable user to update the assessment marks from co-co to be shown on e-report card, user need to go to “Co-curriculum with Assessment Module ~> Assessment ~>Exam Bonus Mark Update”.

Step 3: On E-report card module, click on menubar “Exam Mgmt~>Input Co-curriculum Bonus Marks” for display co-corriculum mark in exam

For preview co-corriculum mark user can view on general result enquiry or by printing report card.