Management Systems

20 Sep 2018

SMS Release Version 4.1 Build 331 – 20 Sept 2018

The enhancement of 331 released as follows:

1. Coco Module :
a) Add two new format of yearly assessment report, GERKO report,

Form & Report~>Yearly Assessment Report~>By Class
i) Format 3 (GERKO)

ii)Format 4 (GERKO)

2. E-Report Card Module :
a)Add in GPK analysis by subject & class, export to CSV file. Print by class on each page for GPK analysis

i)Enquiry ~> Average Grade (GP) Analysis ~ > GPK

b) Head count enhancement.
i)HC7
Head Count and Post Mortem -> Report -> HC7 – GPMP By Level
ii) HC9
Head Count and Post Mortem -> Report -> HC9 – GPMP By Level

c) Handle mobile browser mark input.

d) New report card format 5 for SMJK Seg Hwa
Parameter Setup ~> Exam Schedule ~> School Exam ~> Create & Update

3. Basic Module
a) Open menubar Student Attendance Notification Letter for principal,
Enquiry ->Attendance Enquiry-> Student Attendance Notification Letter ->
i) Print

ii) Reprint

b) Add new testimonial format 12 for SMJK Kuching high.

Student Mgmt ~> Testimonial/Leaving/Graduation Cert ~> Preview Template & Printing

Testimonial (Format 12)

  • Comments Off on SMS Release Version 4.1 Build 331 – 20 Sept 2018
  • Filed under: Releases

  • 13 Jul 2018

    SMS Release Version 4.1 Build 330 – 13 July 2018

    The enhancement of 330 released as follows:

    Enhancement:
    1. Basic Module:
    a) Population by race and religion enhancement. To exclude the leaving students count on the analysis.
    i) Enquiry -> School Information -> Population By Level / By Class
    ii) Enquiry -> School Information -> Population By Religion

    2. Leaving Cert format 7. Store the edited data for the next printing leaving certificate format 7.
    Student Mgmt ~> Testimonial/Leaving/Graduation Cert ~> Preview Template & Printing.

    3. Add in Student number for id card format 1.
    ID Card ~> Student ID Card

     

    3. Coco Module:

    a) Exclude leaving student count on the activity attendance analysis in Co-curriculum module.
    Enquiry -> Student Activity Attendance -> Attendance Analysis

     

    4. E-Report Card Module:
    a)New report card format 4 for SMJK Hua Lian

    Exam Mgmt -> Print -> Report Card/Exam Slip

    b) i) Add in principal name and PK signature and name in report card.
    Parameter Setup ~> Exam Schedule ~> School Exam ~> Create & Update

    ii) Exam Mgmt ~> Print~> Report Card/Result Slip

    5. Coco Ass Module:
    a)Add in Excel export function for Involvement and Achievement Analysis.

    i)Enquiry -> Involvement & Achievement -> Analysis
    ii) Enquiry -> Student Activity Grade Analysis -> Student Assessment Grade Analysis
    iii) Enquiry->Overall GPS Analysis

    6. Coco Module:
    a) To print Principal signature & School Detail on the Assessment Summary Report format 5.
    Form & Report~>Assessment Summary Report~>By Class

    7. Student Discipline Module:
    a)New general setting to handle Discipline Unit Teacher role : To allow to edit or delete student discipline case created by other unit teacher roles.
    Parameter ~> General Setting

    b)Student discipline delete by class
    The discipline delete by class page, the user can view and delete students discipline record listing.
    Student Discipline ~> Merit / Demerit ~> Delete-> By Class

  • Comments Off on SMS Release Version 4.1 Build 330 – 13 July 2018
  • Filed under: Releases

  • 4 May 2018

    SMS Release Version 4.1 Build 329 – 04 May 2018

    The enhancement of 329 released as follows:

    1. Library Module:
    a) Enquiry ~> Member Current Borrowing ~> Student
    Enhance class filtering, to show all students (by level) borrowing book enquiry.

    b) Enquiry ~ > Top 10 Borrower/Books
    Add class session filter for top 10 book borrower.

    2. Basic Module:
    a) New collection format for E-Payment feature.
    b) New enhancement to avoid URL hijack.
    c) New enhancement to avoid SQL Injection.

    d) New enhancement to avoid SQL Injection and EDMS new password standard.
    i) User Mgmt ~> Password Mgmt ~> Change Password
    ii)User Mgmt ~> Password Mgmt ~> Reissue Password By Individual

    e. E-Payment receipt printing layout amendment.

    f. Basic Module: Adjust header layout of student and staff ID printing.

    i) ID Card ~> Student ID Card.

    ii) ID Card ~> Staff ID Card

    3). Coco Module:
    a) Enhance credit transfer listing ordering, the highest achievement on the top, lowest achievement at the bottom of the page.

    i) Assessment ~ > Credit Transfer ~ > Participant/Involvement ~ > Edit
    ii) Assessment~> Credit Transfer ~ > Participation/Involvement Marks Input~> Delete.

    iii) Assessment -> Credit Transfer -> Achievement -> Edit

    iv)Assessment -> Credit Transfer -> Achievement -> Delete

    v)Assessment ~ > Credit Transfer ~ > Form 6 Project-> Edit

    vi)Assessment ~ > Credit Transfer ~ > Form 6 Project-> Delete

    b) Exclude leaving student for activity attendance analysis by date in coco module.
    Enquiry ->Student Activity Attendance -> Attendance Analysis

    c) Enhancement of Student Co-curriculum Assessment Activity, to show the best activiti group if students joined more than 1 activity group type.
    Enquiry ->Student -Co-curriculum Assessment Activity

    4.E-Report Module:

    a) Handle public exam for GPMP, GPK for subject and GPS.

    i) Enquiry ~> Average Grade (GP) Analysis ~ > GPMP.

    ii)Enquiry ~> Average Grade (GP) Analysis ~ > GPK

    iii) Enquiry ~> Average Grade (GP) Analysis ~ > GPS

    b) Add new GPMP report format 3 requested by swtionghin.
    Enquiry ~> Average Grade (GP) Analysis ~ > GPMP.

    c) Add in new feature “Merge Signature Columns” for exam cobination before report card printing.
    Exam Mgmt -> Print-> Report Card/Exam Slip

    d). SAPS Import – import final result remark and attendance ticket.
    Exam Mgmt -> Data Import From SAPS

    5. a)SGS Gateway -new function for setup staff attendance SMS.
    Parameter Setup ->General Setting

  • Comments Off on SMS Release Version 4.1 Build 329 – 04 May 2018
  • Filed under: Releases

  • 9 Mar 2018

    SMS Release Version 4.1 Build 328 – 09 March 2018

    The enhancement of 328 released as follows:

     

    1.Basic Module:

    a) ID Card ~> Student ID Card

    i) Add in border line on (Landscape) format for student and staff ID card printing.
    ii) Add Portait (Format 3) of student/staff ID card printing.
    iii) Student ID card printing by level

    b) Class ordering in class list.
    Curriculum Mgmt ~> Class Monitor ~> Create

    c) Filter level in class form teacher assignment.
    Curriculum Mgmt ~> Class Monitor ~> Create

    d) Add in guardian hp number for data export.
    Enquiry-> Data Export-> Export SMS Profile to Text Format

    e) Text book on loan enhancement. Allow admin to change the text book status “Lost”, “Damage” & “Transfer” to Status “Active”.
    i) Student Mgmt ~> Text Book ~> Edit

    ii) Text book on loan from 20 books extend to 25 books
    Student Mgmt ~> Text Book on Loan ~> Issuance By Barcode

    f) Phor Tay leaving cert, testimonial, graduation cert and report card amendment.

    g) Principal desktop attendance section rearrangement.

    Principal desktop

    h) Data Import From APDM – avoid guardian relationship empty.
    School Mgmt->Data Import From APDM.
    i) Add in guardian relationship after import from APDM.
    ii) Change student status from new students to exist student if choose overwrite options.
    iii) Change new CSV file header, to follow APDM data format.

    2. System Admin Module:
    a)Database restore function enhancement.

    3. Coco Module:
    a) eMKOKO export enhancement, To sorting by: Class then Student Name.
    Enquiry -> Data Export eMKOKO

    b) Allow edit position when do student activity roll over, please refer
    Activity Record~>Student~>Activity Rollover~>By Activity

    c) Enhanced student sub-activity creation by batch.
    Activity Record -> Regular/Sub Activities -> Create By Batch

    4. Library Module:
    a) Extend book borrowing units from 9 to 40.
    Circulation ~> Circulation

    b) Extend publisher name from 50 to 200 characters.
    Bibliographic-> Bibliographic Record -> Create / Edit

    5. E-Report Card Module:
    a) Add in report card header printing alignment options.
    Exam Mgmt ~> Print~> Report Card/Result Slip

    6. Student Fees Module:
    a)Warning letter content amendment
    Invoice Mgmt ~>Invoicing -> Print Invoice Warning Letter

  • Comments Off on SMS Release Version 4.1 Build 328 – 09 March 2018
  • Filed under: Releases

  • 21 Dec 2017

    SMS Release Version 4.1 Build 327 – 21 December 2017

    The enhancement of 327 released as follows:

    1.Basic Module:
    i) Leaving Cert Format 16 customization.
    Student Mgmt ~> Testimonial/Leaving/Graduation Cert ~> Preview Template & Printing

    ii) Text Book on loan return enhancement
    The message prompt up to be “Invalid Book Return” instead of Record have been Updated for return the books that didn’t belong to the borrower.

    iii)Not allow borrowing textbook if book not yet return and add new status for book return (Transfer)
    Text Book On Loan ~ > Return book by barcode

    iv) Guardian ordering in student profile when edit student profile,
    The relationship based on rank ordering setup.
    Student Mgmt ~> Guardian Info ~> Relationship Description ~> Create

    v) The new format Landscape (Format 2) of ID Card printing for Phor Tay.
    ID Card ~> Student ID Card

    vi) SMS Module: Change student class history to descending order.

    vii) Label amedment and data patching.
    Student Mgmt ~> Testimonial/Leaving/Graduation Cert ~> Preview Template & Printing

    2. Student Discipline Module:
    i)Fix student YTD point issue, exclude the pending approval point on YTD demerit/merit point.
    Enquiry-> Student Discipline Listing -> Summary Listing

    ii) Student discipline verify and reject enhancement.
    Student Discipline ~> Merit/Demerit ~> Verify / Reject

    3. Coco Module:
    i) Assessment Summary Report format 5 layout adjustment.
    Form & Report~>Assessment Summary Report~>By Class (Format 5)

    ii) Add in message of assessment grading if mark input submission not yet submit.

    iii) Add in control to hide form 6 level for marks input on Sosial Service & NILAM Program, TIMSS & PISA)
    Assessment-> Marks Input -> Extrakokurikulum -> Sosial Service & NILAM Program, TIMSS & PISA -> By Student/By Class/ By Activity

    iv) Add new feature for data export for emkoko.
    Enquiry -> Data Export eMKOKO

    4. Library Module:
    i)Bibliography export format change to .csv instead of .xls because of rows limitation.
    Bibliographic ~> Bibliography Details Export

    5. E-Report Card Module:
    i) Add new report card cover.
    Exam Mgmt ~> Print Report Card Cover

    ii) Add in option Average Marks for Absent Students.
    Enquiry ~> General Result Enquiry

    iii) The absentee student gets the class ranking on the examination.
    Exam Mgmt -> Produce Level/Class Ranking

    6. System Admin Module
    i) Message prompt instantly if the user ID has existed in the system.
    User Mgmt ~> User ~> Create

    ii) User Mgmt ~> User ~> Batch Creation ~> Staf

    iii) Change database size in MB instead of bytes.

  • Comments Off on SMS Release Version 4.1 Build 327 – 21 December 2017
  • Filed under: Releases

  • 6 Nov 2017

    SMS Release Version 4.1 Build 326 – 06 November 2017

    The enhancement of 326 released as follows:

    1. Basic Module

    a) Testimonial Format 5

    Add in achievement credit transfer record on testimonial format 5
    Student Mgmt ~> Testimonial/Leaving/Graduation Cert ~> Preview Template & Printing

    b) Testimonial Format 11

    i) Add in certificate reprint function for Basic Teacher login roles.
    ii) Uncheck box on ‘Grouping of Section C as default.
    Student Mgmt ~> Testimonial/Leaving/Graduation Cert ~> Preview Template & Printing

    c) Leaving Certificate Format 4

    Change Co-curriculum Description and Achievement in the checkbox, so that the teacher can pick or unpick before printing.
    Student’s Gender in full capital letter
    Student Mgmt ~> Testimonial/Leaving/Graduation Cert ~> Preview Template & Printing

    d)Leaving Certificate Format  15

    i) Change to “Bilangan bacaan terkumpul Program Nilam: *****(120).
    ii) Add star as shown on the report card with value.
    iii) To align more space student Chinese name.
    iv) Conduct to show grade instead value.
    v) To get student’s conducts grade only directly from current m/d discipline module.
    vi) Attendance & no. of books read still maintain to extract from the last exam of schooling year (combine exam).
    vii) To extract conducts grade only directly from student discipline module current m/d points.

    Student Mgmt ~> Testimonial/Leaving/Graduation Cert ~> Preview Template & Printing

    e) Leaving Certificate Format  16

    New Leaving Cert Format 16 for SMK Elizabeth
    Student Mgmt ~> Testimonial/Leaving/Graduation Cert ~> Preview Template & Printing

    f) Graduation Certificate Format 1

    i) Allow the user to print Graduation Certificate on the selected student by class.
    ii) Add in graduation certificate in reprint function.
    Student Mgmt ~> Testimonial/Leaving/Graduation Cert ~> Preview Template & Printing

     

    2. Co-curriculum Assessment

    a) A new feature of form 6 Project credit transfer.

    Assessment ~ > Credit Transfer Achievement ~ > Form 6 Project ~ > Create / Edit/ Delete

    b)To allow the user to choose all-class record on one page.

    Enquiry-> Student Activity Attendance -> Attendance Percentage

    c) To hide the form 6 achievement level items if school not offer form 6 and put ordering of NILAM for user selection.

    Assessment Marks Input -> Participate/Involvement -> By Student / By Group / By Batch
    Assessment Marks Input -> Achievement -> By Student / By Group
    Assessment Marks Input -> EKTRAKOKURIKULUM -> Special Award -> By Student / By Group / By Batch

    d) Add in 10% of GPA as exam bonus marks

    Assessment ~>Exam Bonus Mark Update

    e) Social Services & NILAM Program & TIMSS Dan PISA create by class

    Assessment~>Marks Input~>EKSTRAKURIKULUM ~> Social Services & NILAM Program & TIMSS Dan PISA ~>By Class

    f) Enhancement and fix the bug of SEGAK summary and layout adjustment to make it print on one page.

    Form & Report~>Assessment Summary Report~>By Class (Format 5)

    g) Add-in control marks input by students for Form 1-5 or Form 6 students, to avoid teacher select wrong achievement level by hiding the unrelated achievement group.

    Assessment -> Assessment~>Marks Input~>Participant/Involvement~>By Student

    Assessment -> Marks Input -> Achievement~>By Student

    Assessment ->Ektrakokurikulum-> Special Award

     

    3. E-Report Card

    a) Add in check-box for include or exclude TOV, ETR, OTI and Exam for display record and export the data.

    HeadCount and Post Mortem -> Report -> HC – 4 Student Overall Target Listing

    b)’Relative to no. of sub-exam/test taken with absent’
    Meaning that the final exam will get marks from the sub-examination to get the Use Average Mark to determine Pass/Fail. If the student absent 1 of the sub exam, they will get AB on the final exam subject.

    Parameter Setup ~> Exam Schedule ~> School Exam ~> Create

    c)Add in a new feature to get top students marks range from the two examinations selected. The highest average marks range improvement should be on the first.

    Enquiry ~> Top Student (Normal Exam) 

     

    4. Student Discipline

    Add in grade for cumulative grade.

    Enquiry-> Student Discipline Listing-> Detail Listing

    Enquiry-> Student Discipline Listing->Summary Listing

  • Comments Off on SMS Release Version 4.1 Build 326 – 06 November 2017
  • Filed under: Releases

  • 5 Oct 2017

    SMS Release Version 4.1 Build 325 – 27 September 2017

    Enhancement of 325 released as follows:

    1. E-Report Card Module:
    i) Add star display for book of read in report card.

    How to show the NILAM (STAR) Grading system on report card format 1?

    ii) HeadCount HC8 Report add in Year and Examination code labeling for Take off Value.
    Head Count & Post Mortem -> Report -> HC-8 Student Overall Subject Target Listing By Student

    2. System Admin Module: Allow multiple network cards applied.

    3. Coco Module:
    i)Added new feature of EKSTRAKURIKULUM Analysis
    Enquiry -> EKSTRAKURIKULUM Analysis

    ii) New feature for PK Coco role to create regular/sub-activity with attendance marking by batch in one submission process.
    Activity Record -> Regular/Sub Activities -> Create By Batch

    iii) Yearly Assessment Report Format 5 to exclude form 1 to 5 CGPA if Form 6 yearly assessment report selected,
    Form & Report~>Assessment Summary Report~>By Class

    4. Basic Module:
    i)Added in the new format 2 for student ID landscape:
    ID Card ~> Student ID Card

    ii) Leaving cert format 9 enhancement, to get Co-curriculum Description and Achievement only if printing form 6 records.
    Student Mgmt ~> Testimonial/Leaving/Graduation Cert ~> Preview Template & Printing

    iii)Leaving cert format 11 enhancement, to add Name in other language and place on the next to student name
    Student Mgmt ~> Testimonial/Leaving/Graduation Cert ~> Preview Template & Printing

    5. SMS Gateway & Student Fee –  Chinese translation

  • Comments Off on SMS Release Version 4.1 Build 325 – 27 September 2017
  • Filed under: Releases

  • 15 Sep 2017

    How to show Number of Books Read, STAR based on NILAM grading system on report card?

    On this FAQ will show the step on how to show Number of Books Read, STAR, base on NILAM Grading system on report card format 1.

    Step 1. (Library Module)
    i) On Library Module, make sure NILAM grading is ready. To create/ maintain NILAM grading go to
    Library Module ->Reports -> Reading Grade Table -> Create / Edit

    Step 2: (E-report Card)
    ii) On E-Report Card Module, Parameter Setup -> General Setting- Exam, find “Report Card No of Book Read Setting” and tick as follows:
    -No of Book Read Value
    -No of Book Read Grade
    -No of Book Read Description
    -No of Book Read Star

    Step 3: (E-report Card)
    iii) Parameter Setup -> Exam Schedule -> Result Display Setting -> School Exam -> Create and Update. Find and Tick No of Book Read.

    Step 4: Produce Class Ranking, after completed, proceed print report card. The number of Star for book reads with NILAM grading system shown on report card.

  • Comments Off on How to show Number of Books Read, STAR based on NILAM grading system on report card?
  • Filed under: e-Report Card, FAQ, Library

  • 9 Aug 2017

    SMS Release Version 4.1 Build 324 – 09 August 2017

    Enhancement of 324 release as follows:

    1. Co-co Module (PAJSK)
    a) Add gender in house member listing.
    Enquiry ~> House Member

    b) Involvement and achievement highest marks put on top.

    i) Assessment~>Marks Input~>Participant/Involvement~>By Student
    ii) Assessment~>Marks Input~>Achievement~>By Student.

    c) To show only the highest description for involvement and achievement records.
    Enquiry -> Student Co-curriculum Ass Activity

    d) Project for form 6 activity must compulsory field.
    Assessment -> Marks Input -> Form 6 Project -> Create

    e) Add student status filtering of Activity Involvement Summary Report.
    Enquiry -> Student Activity -> By Activity

    f) Phor Tay testimonial (Format 11) amendment
    Student Mgmt ~> Testimonial/Leaving/Graduation Cert ~> Preview Template & Printing

    i) Testimonial Format 11

    ii) Leaving Certificate Format 15

    iii) Graduation Certificate Format 1

    g) Add academic year filter for population by race.
    Enquiry ~> School Info ~> Population by Level/Class

    h) Add new class stream.
    Curriculum Mgmt ~> Class Details ~> Create

    i) Extend student and applicant name from 62 to 100 characters.
    Student Mgmt ~> Personal Record ~> Create

    2. System Admin Module:
    a) List out the existing student’s guardian where guardian account creation.
    User Mgmt ~> User ~> Batch Creation ~> Student / Guardian

    3. Student Discipline:
    a)Add option for Student’s Discipline point as a subject marks on E-report card mark integration.
    Parameter-> General Setting

    4. E-Report Card Module:
    a)Add option for Student’s Discipline point as a subject marks on E-report card mark integration.
    Exam Mgmt~>Student Discipline mark Update

    b) GPK by subject mark adjustment.
    Enquiry -> Average Grade (GP) Analysis -> GPK (By Subject)

    c)Get the latest student’s m/d points at reloading latest value on class result adjustment.
    Exam Mgmt ~> Class Result Adjustment

    4. Library Module:
    a)Apply Malaysia Ringgit rule for book lost.
    Circulation ~> Circulation.

    Click here to download SMS Release Version 4.1 Build 324.

  • Comments Off on SMS Release Version 4.1 Build 324 – 09 August 2017
  • Filed under: Releases

  • 28 Jul 2017

    How to incorporate Student Discipline Merit/Demerit (Current Year) Point As Subject Marks Into Report Card?

    In Schools’ exam system, School Admin can facilitate their student conduct’s point given to students as a subjects mark into report card with the student discipline merit/demerit conduct point calculated under Discipline Module. Exam Committee or Admin may give the weightage to this subject and these marks will be calculated as a subject together with other academic subjects to derive the student’s average marks.

    Followings are the illustrated example on how to incorporate Student Discipline Merit/Demerit (Current Year) Point As Subject Marks Into Report Card?

    Step 1: Subject offered at Curriculum Mgmt

    This is to ensure the Conduct Subject is selected as the subjects & offered for specify the settings for the subjects or paper. To select the subjects offered, go to Curriculum Mgmt ~> Subjects Offered ~> Create & Update. Tick the checkboxes of the “Offer” field to indicate that the subject is offered for that level. Click on the “Process” button to save the record.

    Step 2: Assigned subject “Conduct” into daily class timetable.

    User can choose 2 options available to insert “Conduct” subject slot into existing timetable.

    Option 1: Creating Timetable by Staff

    Option 2: Creating Timetable by Class

    Upon confirmation of timetable, user can proceed with Subject Enrolment so that students’ conduct marks can be input via E-Report Card module or integrated with Student Discipline module.

    Step 3: Setting up the Exam Subject Setting for Normal or Final Exam.

    Upon enrolled the Subject for “Conduct”, user required to define the subject exam setting for normal/final exam, go to Parameter Setup ~> Subject Exam Setting ~> Normal Exam.

    Step 4: Setting up “Conduct” subject at Discipline Module General Setting

    On E-Report Card – Discipline Point Mark Integration (General setting) user may select Conduct subject for every level offer to retrieve student Current Discipline Point. To do this setting, go to Student Discipline Module, click on menu bar General Parameter->General setting.

    Step 5: Fulfilment Current Student Discipline mark as Academic Performance.

    After discipline teacher have completed entered  Merit/Demerit cases on particular academic year to fulfil Conduct point mark as academic performance. To run this process, go to E-Report Card Module  – Exam Mgmt ~ > Student Discipline Mark Update.

    Step 6:  Verify student’s Conduct mark on report card.

    To verify imported student Conduct mark on  E-Report Card module, User may verify the mark on Exam Mgmt~>Input Marks~>By Subject & Class or Exam Mgmt~>Input Marks~>By Student

  • Comments Off on How to incorporate Student Discipline Merit/Demerit (Current Year) Point As Subject Marks Into Report Card?
  • Filed under: e-Report Card, FAQ