Release Note

1. On Basic Module, We’d enhance the features as following:-

a. Enquiry ~ > Class Information ~ > Class Teacher & Student, To remove user login information and version number from Class Listing Print.

2. On Library Mgmt Module, We’d enhance the features as following:-

a. Bibliographic ~ >  Bibliographic Record ~> Delete, system have build in control to disallow student librarian to update book’s status.
b. Bibliographic ~> Bibliography Details Export, add [Book Status] filtering criteria on Bibliographic Detail Export Process.
c. Bibliographic ~> Bibliographic Record ~> Quick Update, introduce new quick update option to provide multiple books update on book’s status, collection type and location for ease of location/collection type transfer.
d. Library Mgmt ~ > Library Audit Holding,  new enhancement to provide library audit by with location group or without location group. Audit session with location group is linked to define their school library by sections or sub libraries eg staff library, student library, red spot, etc. With such grouping, the library audit can be carried out by selected section or sub library. The audit report process generated is provide MSExcel export option.
e. Enquiry ~ > Circulation Enquiry, build in optional class search criteria on circulation enquiry process.

3. E-Attendance ~ > Late/Absent Reason ~ > Staff Late/Absent Reason Approval, to add filtering criteria by staff clock-in session for staff late/absent reason approval listing.

4. Co-Curriculum Assessment ~ > Enquiry ~ >  Activity Calendar, To build in record sorting option on Activity Calendar Enquiry page.

Click here to download SMS Release Version 4.1 Build 277

Release Note

1. On Basic Module, We’d enhance the features as following:-

a. Student Mgmt ~ > Testimonial/Leaving Cert ~ > Preview Template Printing, enhanced to print additional info of Class Monitor 2 & additional position info on Student Testimonial Format 1 and 5. We are also allowed the system to print student co-curriculum activity position held from multiple academic years into one reporting row on student Testimonila format 5.

b. Student Mgmt ~ > Attendance Recording ~ > Absent Reason Update, Enhance to allow unlimited student attendance absent reason input character length on Student attendance absent reason input page.

c. Curriculum Mgmt ~ >  School Calender, To build in validation control to disallow academic year date range change if there are school calendar records found beyond the inputted date range.

d. Curriculum Mgmt ~ > Opening Placement, To build in validation control to disallow opening placement setting change if rollover has been performed for the level.

e. Enquiry ~ > Class Information ~ > Class Teacher & Student, we’d provided an option to allowed user to add [Print/Hide Gender] option on Class Information Printing Process and all class information in tabulated format from Class Information Printing Process.

2. On Co-curriculum Assessment Module, We’d enhance the features as following:-

a. Assessment ~ > Mark Input, We’d allowed the level teacher access control on student co-curriculum assessment mark input process.

b. Assessment ~ > Assessment Grading, Requested to apply rounding rule on CGPA and GPA computation during assessment grading processing.

3. Basic ~ > ID Card ~ Student/Staff, system is enhanced to allow printing of Student Card and Staff Card by entire class. System is remove 4 cards per printing control in order to minimize wastage, please ensure the paper is properly aligned at printer. We are still recommended school to print 4 cards per page for Quality Full Color Printing.

4. Student Discipline ~ > Parameter ~ > General Setting, New setting to allow/disallow discipline unit teacher/Counselor to access student profile other than own class student.

5. SMM-Web Data Import/Export from SMM, we’d incorporate SMM Version 4.0 for user for do student data import and export process.

Click here to download SMS Release Version 4.1 Build 276.

Release Note

1. On Co-curriculum Assessment Module, We’d enhance the features as following:-

a. Form & Report Module ~ > Yearly Assessment Report/Assessment Summary Report ~ > By Class/Activity, print [Class Code] on Yearly Assessment Report & Assessment Summary Report’s [Tingkatan] report column.
b. Enquiry ~ > Student Activity ~ > By Activity, request to print historical class code on Student Activity Listing’s [Current Class] column according to entered filtering criteria of activity start date.
c. Activity Record ~ > Attendance, new feature to freeze student name and activity date column pane on student co-curriculum activity attendance marking page.
d. Activity Record ~ > Regular / Sub-Activity ~ > Delete, build in validation check to disallow regular activity/sub-activity record deletion if there is attendance record attached with the activity.
e. Enquiry ~ > Student Activity -> By Activity, request to print attended class code on Student Activity Listing Report according to selected academic year filtering criteria.

2. On Sport Event Module, we’d enhance the features as following:-

a. Report ~ > Best Athlete, new report to display best athlete listing by sport category. CSV export option is build and Print Event breaker’s Sport Name on Best Athlete Report Listing.
b. Report ~ > Participant in Team ~ > Sport Class, participants Listing breakdown by Sport Class.
c. Sport Parameter ~ > Sport Event, New setup for track event with manual processing during semi-final stage while automatic processing during final stage.
d. Sport Parameter ~ > Sport Event, To allow event result entering for field event with manual processing mode.

3. Student Discipline ~ > Merit/Demerit ~ > Create, as request to allow student merit/demerit record creation for student already left the school.

Click here to download SMS Release Version 4.1 Build 274

Student Conduct is not printed in report card or is incorrectly reported in General Exam Result Enquiry could be due to the activities in auto computing student conduct during first time class ranking process for a particular exam is not carried out in sequential manner.

The integration between SMS e-Report Card Module and SMS Student Discipline Module is to allow the student conduct in term of grade or mark or both to be automatically computed and printed in student report cards or reported in General Result Enquiry for a particular school exam.

In order to ensure that the student conduct is CORRECTLY reported in a particular school exam, followings activities must carry out in SEQUENTIAL manner:

Step 1- Complete Setting in SMS e-Report Card Module and Student Discipline Module

To verify the completeness of general setting for both modules, please click on the link What are the pre-requisite settings for student grade / mark to be reported in exam reports?

Step 2 – Update Student Merit / Demerit disciplinary records

All the disciplinary records including discount point granted to the students must be updated completely. This task has to be completed before producing class ranking for a particular school exam.

Step 3 – Produce Class Ranking for a particular school exam

Once Step 1 & 2 is done, user can proceed to run Class Ranking and class result adjustment for the particular exam. During the ranking process, system will auto compute the student conduct grade or mark or both based on the criteria as set in Step 1. If the user had run the class ranking and after that user update student discipline marks, user need to rerun the class result adjustment in order to update conduct marks/grade in report card.

Step 4 – Generate Report Card / General Result Enquiry for verification

Once the ranking process is completed, user can proceed to generate Report Cards or General Result Enquiry for verification. User is also advised to randomly check / reconcile the student conduct earned with Student Discipline Summary Listing Report in SMS Student Discipline Module.

In the event whereby user has to create / update / delete activities as mentioned in Step 1 & 2 after Step 3 is completed, user may encounter the following issues:

1. The Student Conduct may not be reported at all in e-Report Card Module.
2. The Student Conduct may not be correctly reported in e-Report Card Module

Even user re-runs Class Ranking (Step 3), the student conduct will not be auto re-computed due to subsequent changes.  This is because system will auto compute the student conduct ONCE only ie during first time produce class ranking for the particular class.

To report the latest student conduct due to subsequent changes after produce class ranking, user is required to use Class Result Adjustment option to “reload” the latest student conduct value. To do it, please click on the link Class Result Adjustment for details.

The integration between SMS e-Report Card Module and SMS Student Discipline Module is to allow the student conduct in term of grade or mark or both to be automatically computed and printed in student report cards or reported in General Result Enquiry for a particular school exam. There are some pre-requisite settings in both modules so that student grade can be auto computed for reporting. The detail settings are illustrated as below:

Pre-requisite settings in Student Discipline Module

Step 1 – Set Up Behavior Grade

Conduct grade (eg A, B, C, etc) earned by a student depends on the NET merit/demerit points (eg 80-100 is A, 60-79 is B) accumulated for a particular semester or academic year (YTD) or entire schooling year (Cumulative points). To determine the conduct grade earned by the students, user is required to pre-define a set of conduct grade table which consists of net merit / demerit points corresponding to each conduct grade awarded via Behavior Grade option. Example net points from 80 – 100 shall be given conduct grade as A, 60-79 shall be given as B and so on.

Pre-requisite settings in e-Report Card Module

Step 1 – Set up Conduct info to be include in exam reports

To set up the student conduct info to be reported in the examination reports eg report card, general result enquiry and so on, please go to e-Report Card –> Parameter Set Up –> General Setting – Exam option. User is able to select the conduct info to be reported:

a. By Grade or
b. By Mark or
c. By Grade and Mark

Step 2 – Set up conduct grade / marks earned by student for the selected exam.

This set up is to determine the period / date ranged for which Conduct Grade or Net Merit/Demerit Point to be computed for the particular exam via Exam and Result Display Setting option. The period / date ranged for computing conduct grade or net merit/demerit point can be either

1. by semester – User is required to select semester for the particular exam and the semester period shall be based on the date ranged as assigned in School Calendar.

Or

2. by academic year – the periods shall be based on the date ranged as assigned during new Academic Year creation.

This could be due to the student had left school, thus the student record will not found while keying disciplinary record.

If you still want to key in the discipline record for student who  had left school already, you need to re-activate the student. To do it, please go to Student Mgmt –> Personal Record –> Reinstate.

If the said student is leaving school but the record is yet to be verified, you need to reject the leaving school record. To do it, please go to  Student Mgmt~>Leaving School-> Verify. Once the leaving school record is cancelled, user is able to create discipline record for the student.

In order to set these fields in the discipline case creation to optional input fields or not to display you need go to SMS Student Discipline Module -> Action Taken Description -> Required Info Setup to un-check the unnecessary check boxes.

We have imposed a mandatory data input on input field [Disciplinary Action]. therefore disciplinary record with blank action taken will be refused for creating the student discipline record.

You may go to

1. Parameter setting ~ > Action Taken Description ~ > Create

2. Parameter Setting ~ > Action Taken Description ~ > Required info Setup