Release Note

1. On SMS Basic Module, we’d enhanced the features as following:

a. Student mgmt ~ > Leaving Cert/testimonial ~ > Preview Template & Printing ~ > Format 11, introduce new format of school leaving cert & testimonial which special customized for SMJK Perempuan, Perak.

b. Student mgmt ~ > Leaving Cert/testimonial ~ > Preview Template & Printing ~ > Format 10, System is enhanced to increase Year field for Co-curriculum Activity to maximum 9 characters to enable input by year range.

2. On SMS Co cu Assessment Module, we’d enhanced the features as following:

a. Enquiry ~ > Student Activity Grade Analysis ~ > Student Final Grade (CGPA) Analysis, new function release to display Student Final Grade (CGPA) Analysis reports based on selected student’s schooling year for submission to JPN.

b. General Parameter ~ > General Setting, enhanced to include option for use to print achievement for the entire schooling years or by current academic year to be display on Co cu Certificate format 1.

3. On SMS e-Attendance Module, we’d enhanced the features as following:

a. Enquiry ~ > Staff Attendance ~ > Staff Attendance Summary ~ > by Date Range, amend the report by following:-

i)     Provide option to sort by staff name in alphabetical order, as the current sorting is only based on late & absent count

ii)     Option selection to include all Staff who doesn’t have late or absent count in the reports. Currently report will only show those staffs that has late & absent count.

iii)      To provide [print] function to enable to print reports for entire school staff and this print function shall available also when user click the details of late & absent count as well.

b. Attendance Parameter ~ > Staff Clock in/Out Setting, System is enhance to control academic staff which is already assigned parameter on Monday till Friday, if there was a class replacement, the system will auto assigned class replacement on selected special holiday parameter setting. And also:-

(i) For attendance processing, the system will only process attendance processing for academic staff (On class replacement)

(ii) On class replacement, it there got attendance parameter for non academic and run attendance processing, the system won’t displays Late/Absent reason for non-academic staff.

(iii) If any parameter setup on Saturday/Sunday for non academic (weekend), the system will process the absentee and latecomer.

c. Attendance parameter ~ > Staff Access Card ~ > Create, System will disable issuance of staff new access card with start date equal or greater then the old card.

4. Library Mgmt Module ~ > Library mgmt ~ > Barcode Printing ~ > From Existing Books, System is allows user to choose school name or call number on barcode printing from existing book.

Click here to download SMS Release Version 4.1 Build 286

Release Note

1. On SMS Basic Module, we’d enhanced the features as following:-

a. Timetable Mgmt ~ > Staff Timetable Class Assignment, system have provide a new option to simply the Class –Subject –Teacher Assignment to supersede existing staff timetable slot option which was designed for International School usage.

b. ID Card ~ > Student ID Card, new template for printing with Plain colour scheme and additional plain background for each colour template.

c. Enquiry ~ > Without Info Alert ~ > Student/Staff Profile, to add in a new enquiry option “Without Info Alert” – for school user to monitor the incomplete information input on the student and staff profile.

d. Student Mgmt ~ > Student leaving/Transfer – create/Verify, to display alert on screen for outstanding library books, access cards and user account on creation screen and also display verify process when there is outstanding from Library and allow user to check on checked box for system to auto inactivate the student’s access card and user’s account.

e. Student Mgmt ~ > Alumni Profile ~ > Create, new option release for Alumni Enquiry & export, during student rollover & class streaming process, system enable user to create alumni profile on graduating class and leaving/transfer student.

2. E-Report Card ~ > Exam Mgmt ~ > Print ~ > Report Card Cover, to enable print of class history on the Report card cover printing  format 2.

Click here to download SMS Release Version 4.1 Build 283

Release Note

1. On E- Report Card Module, We’d enhance the features as following:-

a. Exam Mgmt Module ~ > Mark Input ~ > By Subject & Class, The is allowed the users to update exam result with ‘0’ mark input for subject with paper setup. Recently only ‘0.00’ mark is accepted for the input.

b. Exam Mgmt ~ > Print ~> Report Card & Result Slips, the system is rectified to printed SGP on report card to followed decimal precision setup.  SGP (Subject Grade Point) shall always printed in 2 decimal points.

2. On Co cu Assessment Module, We’d enhance the features as following:-

a. Activity Record ~ > Staff ~ > Create, System is enhanced to allow for activity teacher to perform the following base on assigned start and end date:

• Activity Attendance allow for back dated attendance taking with attendance date within the activity teacher start and end date
• Regular Sub-Activity -> Create /Edit
• Activity Record – By Student -> Create/Edit
• Activity Record – By Class -> Create

3. Library Mgmt ~ > Bibliographic ~> Detail Export, the system is enhanced to allowed bibliography Details Export option with filtering criteria by different Material Type.

4. SMM Web ~ > Student Mgmt ~ > Personal Records ~ > Create, System is enhanced to display blank religion description on Student Profile deletion page instead of [Bukan Islam] if religion code is not maintained for the student.

Click here to download SMS Release Version 4.1 Build273

Release Note

1. On Basic Module, we’ve enhanced the features as following:-

(a) Student Mgmt ~ > Guardian Information ~ > Guardian Personal Records ~ > Edit, the system is enhanced to allow form teacher / level teacher to edit own class student’s guardian profile information and the screen is amended to display guardian record listing page to filter by own class/level only. Please take note that, Teacher/Level Teacher is not allow to create guardian profile.

(b) Student Mgmt ~ > Testimonial/Leaving Certificate ~ > Preview Template & Printing, we’d customized the testimonial format 2 to print historical class instead of current attended class on certificate when selecting from previous year student list.

(c) Enquiry Module ~ > Data Export ~ > Export Data to SMS Text Format, system is enhanced the staff access export features to restrict Staff Profile & Family Profile data export for teacher role. However form teacher shall be able to export own class student profile and guardian profile data export for current year class only. Then, level teacher is able to export own level student’s profile for current year level assigned ONLY

2. On Co – curriculum Assessment Module, we’ve enhanced the features as following:-

(a) Activity Record ~ > Activity Attendance, System is allow to record the back dated student co-curriculum activity attendance marking in previous year even when all the student has been rollover to the new academic year. Then we’d also build in validation control on co-curriculum activity attendance marking where activity whose has been submitted for assessment grading processing will not allowed to update the attendance record.

(b) Activity Record ~ > Student Activity ~ > By Student/Class ~ > Creation/Edit, System is enhanced to allow activity teacher-in-charge to alter/add previous year student co-curriculum activity record. On the student activity effective date range, teacher-in-charge can only create/edit/delete student activity record with effective date range under his/her guidance in the selected academic year. On the same time, system shall extract current year student list instead of previous year student list for student co-curriculum activity roll-over processing.

(c) General Paramter ~ > General Setting, this is an new option to exclude/include Tingkatan Peralihan from assessment CGPA computation. If the CGPA marks accumulation is selected as “Yes”, meaning CGPA marks accumulation should only count from Form One till Form Five / Form Six. On the other hand, if the CGPA marks accumulation is selected as “No”, meaning CGPA marks accumulation should count for the students’ whole schooling years attended including transition level. CGPA marks accumulated shall be printed in Assessment Summary Report.

3. On E – Attendance Module, we’ve enhanced the features as following:-

(a) Attendance Parameter -> General Setting, the system is enhanced to add staff late/absent reason approval option, School may choose “Yes/No” to enable the approval option at module general setting option for all the late/absent reasons as updated by staff concerned must be approved by School Principal or School Admin for monitoring purposes.

(b) Late/Absent Reason ~ > Staff Late/Absent Reason Approaval, Late/Absent Reason Approval process is built in for School Principal or Admin to approve all the  late/absent reason as updated by staff concerned for monitoring purposes.

4. Student Discipline Module ~ > Enquiry -> Student Discipline Listing -> Summary Listing, System enhanced Student Disciplinary Summary Listing Enquiry with additional display information of YTD Demerit and YTD Merit point.

Click here to download SMS Release Version 4.1 Build 269.

Release Note

1. On Basic Module, we’ve enhanced the features as following:-

(a)  Enquiry ~ > Attendance Enquiry ~ > Class Attendance Detail Listing, this enquiry shows report on student in a class with attendance Detail Listing.
(b)  Student Mgmt ~ > Testimonial/Leaving Cert ~ > Preview Template & Printing, the system is enhanced to extend principal name print area for student testimonial format 6 so that principal name will not wrap to second lines.

2. On Co – curriculum assessment module, we’ve enhanced the features as following:-

(a)  Enquiry ~ > Student Grade Analysis, this option is to provide a screen display student assessment grade analysis. The statistic count analysis by assessment grading table for academic level, co-curriculum activity and co-curriculum group.
(b)  Activity Record ~ > Activity Attendance, the system is enhanced to allow back-dated activity attendance marking for leaving student on activities held prior to student leaving date.
(c)  Activity Record ~ > Activity Attendance, this is to add new record filtering criteria of [Level] and [Class] on Student Activity Attendance Posting Screen.
(d)  Enquiry ~ > Student Activity Attendance ~ > Attendance History, this is to add new enquiry filtering criteria of [Class] and [Co-Curriculum Activity] on Student Attendance History Enquiry.
(e)  Activity Record ~> Activity Attendance, the system is enhanced to add student leaving school indicator icon on activity attendance input page (If the student has left school).
(f)  Activity Record ~ > Staff/Student ~ > Create, this is to group the co-curriculum drop down option list by student co-curriculum group on Staff / Student activity record creation page.
(g)  Assessment ~ > Co-Curriculum Marks Update, this is a new process to integrate with E-Report Card Module for student co-curriculum assessment GPA to be appeared in student’s report card as part of the fulfilment of student academic performance.
(h)  General Parameter -> General Setting, we’d provided a new setup option for school user to determine the maximum student bonus mark to be awarded during assessment grading.  School can choose to award only the bonus item with highest marks OR total marks from inputted bonus items OR a pre-set maximum mark from inputted bonus items.

3. On e – Report card module, we’ve enhanced the features as following:-

(a)  Enquiry ~ > Student Rank By Level, system is enhanced by not taking account for simulated generic average computation on student rank by level enquiry for student with AB (Absent) result status and setup [Input AB as mark, No average mark and rank for affected student].
(b)  Enquiry ~> Top Student Enquiry (Normal Exam), the system is enhanced to remove fail status control checking on Top Student and Subject Winner Award Listing Enquiry so that student with fail status can also be listed on best student award list.

4. On Student e – Attendance module, we’ve enhanced the features as following:-

(a)  Attendance Processing -> Process Later Comer -> Student, we’d incorporate student late comer processing on class replacement day.
(b)  Enquiry -> Student Attendance ~ > Student Late/Absent/Attendance Detail Listing, the system is enhanced to incorporate student late/absent enquiry on class replacement day.

5.  Library Mgmt ~ > General Setting, the system is enhance the auto call no convention rule with additional combination by Location or MARC21 input field.

Click here to download SMS Release Version 4.1 Build 267.

Release Note

1. On Basic Module, we’ve enhanced the features as following:-

(a) Curriculum Mgmt ~ > School Calender, The system is enhanced to incorporate Beam me web service to academic year calendar setup.

(b) Student Mgmt Module ~ > Testimonial/Leaving Cert ~ > preview Template & printing (Format 6), we’d resolved the issues on print previous year student achievement records instead of current year records only on Student Testimonial.

2. On Teaching Plan Mgmt Module, we’ve enhanced the features as following:-

(a) Teaching Record Book ~ > Curriculum Framework, we’ve added curriculum framework beam web services for curriculum framework download from master framework.

(b) Teaching Record Book ~ > Teaching Record Book, The system is enhanced to add open scope curriculum topic on record book writing page where teachers can choose to teach out of standard framework’s topic by keying free format topic description.

3. On ASP Portal Module, we’ve enhanced the features as following:-

(a) Adhoc Update ~ > Student Academic Report, Portal module is enhanced to incorporate multiple classes selection on academic result adhoc data export process.
and include academic year description in exported academic result data file.

4. On e – Attendance module, we’ve enhanced the features as following:-

(a) Attendance Records ~ > Staff ~ > Create, the module is enhanced one page manual batch staff attendance record creation with checkbox option.

(b) Enquiry ~ > Unattended Tardiness Listing, this is an new enquiry option for school admin / principal to monitor staff not keying in late/absent reasons.

5. On Co – cu Assessment module, we’ve enhanced the features as following:-

(a) Enquiry Module ~ > Student Activity ~ > By Activity/Class, To add student leaving icon for left student on winner listing, student grade enquiry, top student enquiry, national service program data input.

(b) Form & Report ~ > Assessment Summary Report, the reports is print previous year CGPA marks with 2 decimal points instead of GPA marks on [Gred Purata Tahun Sebelum] for Assessment Summary Report – Format 2.

6. On E – Report Card Module, we’ve enhanced the features as following:-

(a) Enquiry ~ > General Result Enquiry, The system is enhance to export extra student information, e.g. class on exam result spreadsheet export process.

7. On Library Mgmt Module, we’ve enhanced the features as following:-

(a) Enquiry ~> Reservation Enquiry, we’d provided add new reservation status search criteria – [Available] for reservation record ready for book collection.  The option can be accessed via Reservation Enquiry.

(b) Library Mgmt ~ > Circulation Parameter ~ > Create/Edit, the system is enhanced to incorporate overdue library material notification to library member.

Click here to download SMS Release Version 4.1 Build 266.

Release Note:

1. On Basic Module, we’ve enhanced features as following:-

(a) Teaching Record Book, Teaching Record Book is an added new function for managing Teaching Plan by subject teacher for an academic year.  School Admin is responsible to create/manage curriculum framework as defined in “Huraian Sukatan Mata Pelajaran” by MOE. Subject teacher will then create the teaching plans based on pre-created Curriculum Framework and submit to School Principal for approval, either by individual teaching plan or by batch.

(b) Enquiry ~ > Staff Workload Report, Once user is completely setup staff subject taught in school, staff additional duty records, training and official duty and roles that to be assigned on Student Discipline.

(c) Staff Mgmt ~ > Verify, This is an new option for data verification by admin on staff profile maintenance. Feature to be enabled at general setting.

(d) ID Card ~ > Staff ID, we ‘d add additional print info on staff ID card – Landscape Format. User may choose to print the following info on staff ID card, Other Name (School), Staff Other Name, Staff Address, Home Telephone No.

(e) Curriculum Mgmt Module ~ > School Calender, This is an new feature for replacement class assignment. School admin will able to create a replacement class with specified timetable cycle day to be used for the replacement class and it was installed automated school days computation from real school calendar. School is required to enable option under general setting for auto schooling day computation.

2. On Co – Curriculum Assessment Module, we’ve enhanced features as following:-

(a) Enquiry ~ > Student Grade Analysis ~ > Top Student by Category/Activity, system is enhanced to extend maximum top student count from 99 to 999 on top student enquiry page.

(b) General Parameter ~ > Activity Description ~ > Create/Maint, this is new option to create co-curriculum activity profile, such as motto, aims, external coach name etc.

(c) General Parameter ~ > General Setting, this New formula to populate student activity attendance mark (with setup option enable – Compulsory minimum activity attendance): (P + L) / (Minimum activities requirement count) X 50 marks and ncorporate assessment grading precision round setup (By Generic Round, Round Up or Round Down) while populating student assessment grade.

(d) Form & Report ~ > Assessment Summary Report, the reports is enhanced to print level group description on Assessment Summary Report – Format 2, e.g. T1, 2, 3 print as [Menengah Bawah] while T4, 5, 6 [Menengah Atas].

3. On SMM Web Module ~ > School Mgmt ~> Student Parameter ~> Scholarship Type -> Create , this is to allow school administrator to setup student scholarship parameter.

4. E-Report Card Module ~ > Exam Mgmt ~ > Additional Features ~ > Performance Remarks Report, a newly developed report, Student Performance Remark Sheet to combine printing of Class Teacher and Principal comments in one paper sheet for a single exam.

Click Here to download SMS Release Version 4.1 Build 265.

Release Note:

1. On Basic Module, we’ve enhanced features as following:-

(a) Curriculum Mgmt Module ~ > School Calender, Curriculum Management function is enhanced to provide a real school master calendar for users to define schools events for each academic year including school terms, public holiday, special holiday and activity schedule.

(b) School Paramter ~ > Facilities Mgmt Module, Now teachers are allowed to perform room booking online that will maximize the usage of available resources within the school by increasing efficiency while eliminating double bookings. All room bookings shall be submitted for approval by School Administrator and an approved booking is no longer allowed to be re-scheduled.

(c) Facilities Mgmt ~ > Booking Enquiry, School Admin and teacher are able to perform Room/Vehicle booking enquiry in calendar format. All approved room/vehicle booking will be displayed in calendar format with details to enable user to check which date is still available for booking more easily.

(d) Curriculum Mgmt  ~ > Class Monitor, We’d provide class monitor update by level where the school administrator can assign the class monitor and its assistant in one screen for whole level.

(e) Staff Mgmt ~ > Daily Staff Duty ~ > Create, Staff Management function is enhanced to add a new feature whereby the School Admin / Principal is able to assign / schedule staff to be on daily duty by location. Staff on duty will then able to write report and submit on line to School Principal for approval.

2. On Co – Curriculum Assessment Module, we’ve enhanced features as following:-

(a) Co-Curriculum Assessment Module ~ > General Setting, We’d gathered feedback from users, schools will use “N/A” to indicate those members who are not required to attend the particular scheduled activity. As such, no attendance taking is required and shall be excluded from the total scheduled activities count.  So, the final formula for calculating the attendance mark (according to MOE guide book) after incorporating N/A is as follow:

“(P + L) / (Total no. of scheduled activities – Y – N/A) X 50 marks”.

3. On Library Mgmt Module, we’ve enhanced features as following:-

(a). Bibliographic ~ > Create, System were incorporate iSchool Beam-me Web services for library bibliographic record creation function.  School user can key in book title or ISBN to search book info from iSchool Beam-me server and speed up the data input process.

(b). Library Mgmt ~ > General Parameter, System is enhanced to auto enrol new student and staff as library members. Setup option will be provided at general setting for default library membership enrolment.

(c). Catalogue ~ > Online Catague, we’d provided new bibliographic cataloging by [Material Type]. User definable material type by Books or Media.

(d). Library Mgmt ~> Parameter ~ > General Parameter, LMS is enhanced where Automated Call No generation by Dewey Classification Standard.

4. On e – Attendance Module, we’ve enhanced features as following:-

(a). Enquiry -> Staff Attendance -> Clock In All Staff/Staff Absent, System allowed to display actual leave type description (e.g. Annual Leave, Sick Leave – Governement etc) instead of generic description of [On Leave] on staff attendance enquiry page.

(b). Enquiry ~ > Staff Attendance ~ > Attendance Analysis ~ > Staff yearly attendance analysis, we’d enhanced staff yearly attendance analysis report with system auto populated schooling day for the reporting month.

5. Student Discipline Module ~ > Counselling Session ~ > Create, Student Discipline Module is enhanced to allow teachers to refer students to counseling session which is not related to disciplinary cases.

Click here to download SMS Release Version 4.1 Build 264.

Please follow the steps guided below on how to use Student Checklist for payment record tracking.

Step 1 – Create a new Student Checklist for Payment TrackingTo create a new student checklist, go to School Mgmt ~> Student Parameter ~> Check List ~> Create.

Step 2 – To record Payment Collected from studentsTo update the payment collected from students, go to Student Mgmt ~> Checklist By Student.

Step 3 – Print Student Checklist  – By ClassTo print student checklist for a class, go to Enquiry ~> Class Information ~> Student Checklist (Class).

Release Note:

1.  On Basic Module, we’ve enhanced features as following:-
(a)  Student Mgmt Module ~ > Checklist By Student, The system is incorporate student payment record printing.  Payment item to be definable by school user.

(b)  Student Mgmt Module ~ > Student Medical Record, We’d provided new option to enter student general health and immunization record.  The entered information can be viewable under student personal record enquiry page. This function allows user to record student health history  including allergy and immunizations information.

(c)  Enquiry Module ~ > Attendance Enquiry -> Summary – Daily By Class, The system is enhanced to provide an option to print letter for student absent parent notification.

(d)  School Mgmt ~ > Facilities Mgmt, This is new feature on facilities booking and approval. Teachers are allowed to perform room booking online that will maximize the usage of available resources within the school by increasing efficiency while eliminating double bookings. All room bookings shall be submitted for approval by School Administrator and an approved booking is no longer allowed to be re-scheduled.

(e)  Timetable Mgmt ~ > Staff Substitution  ~ > Class Substitution, To ensure only teacher in the school at the time of class substitution listed on substitution teacher option. This amended feature is only applied to school with e-attendance module activated.

2. On E – Report Card Module, We’ve enhanced features as following:-
(a)  Exam Mgmt ~> Produce Class/Level Ranking, we’d resolved the incorrect class ranking for classes with ranking method by Subject Grade, i.e. student scores more A will be ranked first.

(b)  Head Count & Post Mortem Module, This is a new module release on Take-Off-Value (TOV), Expected-Target-Result (ETR), Operational-Target-Increment (OTI) processing. Headcount is prepared to set target for students individually as well as a group in a class and form/level to achieve in academic performance.

3. On Co cu Assessment Module, We’ve enhanced features as following:-
(a)  Forms & Report ~ > Activity Involvement Summary Report, we’d provided a new reporting option – Activity Involvement Summary Report: Listing of co-curriculum activity by member count and total involvement statistic count.

(b)  Student Position ~ > By Activity~ > Create, the system is enhanced toeExtend co-curriculum activity position count from maximum of 999 to 9999 students.

(c)  Enquiry ~ > Student Activity ~ > By Activity, provide display student leaving icon on student activity enquiry listing page.

(d) General Parameter ~ > General Setting, the system is enhanced to add option at general setting and enhance assessment grading process according to the setup.  Note that default rounding option = round down, therefore it’ll not affect existing school’s operation.Assessment Element Rounding Option:Generic Round / Round Up / Round Down. The default rounding option = Round down and the setting only apply to 4 weighted elements, namely, Attendance, position held, involvement & achievement.

(e) Enquiry ~ > Student Attendance Analysis ~ > Attendance Analysis, Provide a activity attendance analysis table and chart, allowed to print report of each category.

4. On E – Attendance Module, We’ve enhanced features as following:-
(a). Attendance Processing ~ > Latecomer Processing for staff, The system would enhanced the option to Do not show academic staff as “absent” status during school holiday period as defined in school calendar. The Academic staff will not be marked as “Absent” Status if the processing date falls outside the schooling periods as defined in each semester / school term under Basic ~ > Curriculum Management ~ > Academic Year option.
(b). Personal Administration ~ > Submit Leave Application, Staff leave management has been incorporated into e-Attendance Module as a newly enhanced feature. This feature enables various types of leaves such as Annual Leave, Maternity Leave, Compassionate Leave, Sick Leave-Government, Sick Leave-Private, Unpaid Leave and Unrecorded Leave to be easily managed by capturing staffs’ leave entitlements, requests, approval and balances.

(c). Parameter ~ > Leave Entitlement, Staffs’ leave entitlement records must be created first before the staff is eligible to apply leave. School Admin is required to record the staff leave entitlement for the following leave types:- 1. Annual Leave- 2. Sick Leave – Government- 3. Sick Leave – Private

(d). Personal Administration ~ > Submit Training Report, Staff training management has been incorporated into e-Attendance Module as a newly enhanced feature. Information on staff training, which includes staff’s submission of request, approval and training details such as organizer, location, duration and costs shall be under a workflow system with all the related data captured in the system.

(e). Enquiry ~>Staff Attendance ~> Staff Daily Transaction, incorporate print option on Staff Daily Transaction enquiry.

(f). Personal Administration ~ > Submit Official Duty Application, Staff on official duty has been incorporated into e-Attendance Module as a newly enhanced feature. Information on staff on official duty, which includes staff’s submission of request, approval and assigned duty details such as destination, start and end date, duration, purpose and costs shall be under a workflow system with all the related data captured in the system.

(g). Enquiry ~> Staff Attendance ~ > Attendance Analysis ~ > Staff Yearly Attendance Analysis/Staff Yearly Absent Analysis, User is able to inquire the percentage of staff present/absent, breakdown by month.

5. On Library Mgmt Module, We’ve enhanced features as following:-
(a). Bibliographic ~ > Creation – Beam Me Web Service, To improve the overall service, usability and reduce repetitive data entry in school, we have incorporated iSchool Beam-me Web services for library bibliographic record creation function.

(b). Circulation ~> Circulation, The Circulation function is enhanced to facilitate easier flow of borrowing / returning especially for those members who have not bring along library cards can still proceed with book borrowing or return via Advanced Search feature.

6. System Administration Module ~ > System Tools ~ > Module Transaction Statistic, Module transaction statistic monitoring option is used to analyze the module transaction statistic count by date. Any transaction conducted by the module using by school will increase the value to 1.

Click here to download SMS Release Version 4.1 Build 263.