Back to School 2024 / 2025 Term

We are introducing guide you the steps in preparing for a new school year Back to School, we will show you step-by-step process in getting the necessary things prepared, before you can start with the normal day-to-day operations in school.

The following is the introduction of the Back To School Series – The Introduction Slide.

Please continue with part 1 of our Series – Data HouseKeeping – Student

• How to get started for New Academic Year (PPT)
• Checklist on how to get started for New Academic Year (Excel)

As new academic year starts, SMS users start to print testimonial, leaving certificate; prepare new student data; migrate old student data; and so on. While doing these, many SMS users are uncertain on what things need to do first; which steps need to perform so that it will not affect the overall school operation; what options avaiable while performing school start of the year activities eg student enrolment, student fee, new classes, new form teacher & so on.

In order to answer all these questions commonly asked by SMS users, we have compiled a flow chart to guide SMS users on the step-by-step on “How To Get Started for the New Academic Year“. This flow chart shows a list of sequential activities that school needs to know and perform.

Besides, SMS user is advised to download the Checklist – Getting Started for New Academic Year for monitoring the activities that have done or have not yet done.
Followings are some of the commonly asked questions from our SMS users:

1. What does School need to do before closing for the year?

• For those students who are confirmed leaving / transferred, do I need to terminate library membership account first before moving to new academic year?
• For those students who are confirmed leaving / transferred, do I need to print all their leaving certificates and testimonials before moving to new academic year? Can I still print or re-print their leaving certificates and testimonials after rollover?
• For those students who have not returned library books, can I process closing year activities eg to process student leaving or transfer?

2. What does School need to do for the New Academic Year?

2.1 New academic Year, school calendar, level, class, and subject setup

• How to create new academic year?
• How to create School Calendar?
• How do I offer levels for new academic year?
• My school limits the student placement for each class, what should I do?
• Besides offering all the previous year’s subjects, my school also offers new subject in new academic year, what should I do?
• Besides offering all the previous year’s classes, my school also offers new classes in new academic year, what should I do?

2.2 Student Rollover

• When can I start to rollover students to new academic year? Do I need to wait till the last day of the year after processing student leaving school?
• Do I need to create timetable for new academic year first before processing student rollover?
• Do I need to ensure all students return the library books before processing student rollover process?
• How do I enrol the students from previous academic year to new academic year?

2.3 New Staff Intake

• How do I create new account for new staff to access to SMS?
• My School is just having a new Principal, what should I do?
• When can I process staff who are transfered or leaving school?

2.4 New Student Intake

• I have 400 new Form 1 students, how do I create their profiles?
• When can I process student leaving school or transfer?

2.5 Timetable

• How do I create timetable for new academic year?
• Is there any automated Timetable program that I can use?
• If I want to create timetable manually, what do I need to do?
• If there is no much changes in timetable for the new academic year, can I copy from previous year timetable? What do I need to do?

2.6 Subject Enrolment

• When can I start to enrol the subject? What do I need to do?

2.7 Student Activity Rollover

• Can I copy students’ activities participated from previous academic year to new academic year?

2.8 What other things need to do to complete the new academic year set up?

• How to assign Class / Form Teacher?
• How to assign Class Monitor?