Release Note

1. On Basic Module, we’d enhance the features as following:-

a. Student Mgmt ~ > Guardian Info ~ > Guardian Profile ~ > Create, we’d limit guardian profile’s ICNO from 15 characters to 12 characters.
b. Enquiry ~ > Class Information ~ > Class Teacher & Student, we’ve provided a new printable section – school header and class information on Class Listing Report for user to extract School Logo and School Name, Class Extra Information, Student Number, Student Name in other language and Gender.

2. On E – Report card module, We’d enhance the features as following:-

a. Exam Mgmt ~ > Performance Remark ~ > Quick Entry ~ > By Class Teacher/Principal, we’d grant menu access right of Performance Remark Quick Entry to Exam Committee and Exam Administrator.
b. SAP Module: SAP (Sistem Analisis Peperiksaan) sub-module release for allow exported Exam result data together with student performance remarks to be imported into SAP123 version 4.0 and SAPT6 Version 1 only.
c. Head Count & Post Moterm ~ > Report ~ > HC3, we’d incorporate excel export option for HC3 – Achievement And Projection Listing Report.

3. On Sport Event Mgmt module, We’d enhance the features as following:-

a. Enquiry Report ~ > Participant Event Result, System enhance the option by awarding same position to participants who had achieved same final result in Participant Event Result Report and Overall Total Collection Report.

b. Enquiry ~ > Report ~ > Participant Team ~ > By Sport Class. Sport class reports has enhance features as following:-
(i)  To allow the participant list to include or exclude open events.
(ii)  To add new column ie Event to extract events participated ie event no + event code.
(iii) To identify substitute of the event by adding (S) after event code.
c. Enquiry Report ~ > Best Athlete, Change best athlete selection rule by most record breaking in national level (MSSM), state level (MSSS), inter-school level (MSS) and most gold medals achieved.
d. Participant details ~ > Participant Result Entry ~ > Normal Event ~ > Final ~ > Update, system allow allow replacement of player (from main and substitute player group) at sport event result entry page.

Click here to download SMS Release Version 4.1 Build 278

In order to prevent a lengthy report card printed especially due to many co-curriculum activities participated by the student in a particular academic year, we’d incorporated a print criteria ie [Maximum Co-Curriculum Record Print Count] for user to select the number of co-curriculum record counts to be printed. This enhancement is applicable for Report Card – Format 1 ONLY. 

Please take note that only co-curriculum activities participated in the selected academic year will be printed in the report card. The co-curriculum activities records printed are in columnized format, sorted by activity type (ie Uniformed Group; Clubs and Society; and Sports and Games). Instead of printing all the co-curriculum activities participated by student in the report card, option is provided for user to select a maximum of 5 activties per activity type to be printed in report card, ordered by position with highest position ranking printed first and followed by the next highest rank and so on. Example, if the co-curriculum record print count is selected as 3, a maximum of 3 activities per activity type shall be printed and ordered by position ranking. In the event whereby the position ranking is the same, the next ordering is by co-curriculum description which is in alphabetical order. 

Followings are the illustrated example on how to limit number of co-curriculum activities records to be printed in report card.

Step 1: Set up the co-curriculum information to be printed in Report Card

In order to print the co-curriculum activities participated by student in the report card, user must activate the co-curriculum info to be displayed for the selected exam. To do it, please click on link Parameter Setup ~> Exam Schedule ~> School Exam ~> Create & Update for detail.

Step 2: Print Report Card – Format 1

To print report card and view sample of Report Card – Format 1 , please click on the link Exam Mgmt ~> Print Report Card/Result Slip Pick for detail.

Step 1: Create Exam Code & Description

User must first define the examination code before setup the final exam, to create an exam code for Final school exam, go to Parameter Setup ~ > Exam Code & Type ~ > Create. Please save the changes by clicking on the “Process” button.

Step 2: Create Exam Schedule

After you had define the exam code, please ensure that final exam schedule had been create, to create or edit an exam schedule for Final school exam, go to Parameter Setup ~> Exam Schedule ~> School Exam ~> Exam Schedule & Result Display for Final or Combine Exam ~ > Create. Please save the changes by clicking on the “Process” button.

Step 3: Setting up the Subject Exam Setting for Final Exam

Upon confirm the sub examination weight age setting, user required to define the subject exam setting for final exam, go to Parameter Setup ~> Subject Exam Setting ~>Final Exam. All setting is similar to “Subject Exam Setting – Normal Exam”, except that these setting are to be used specifically for the “Final Exam”.

Step 4: Produce class/Level Ranking – Final Exam

Once all the subjects’ marks of different sub – exam have been input, user with the Form Teacher, Exam Committee or Admin role shall run the produce class/level ranking process that shall automatically grade the exam marks and sort the position in the class for the final exam result where the student obtain. To run the Produce Class/Level Ranking process, go to Exam Mgmt ~> Produce Class/Level Ranking.

Step 5: Print Final Exam Report card/Slip

The System will display “Record Had Been Updated”, Thereafter, you can go to print the report card or result slip, go to Exam Mgmt ~> Print Report Card/Result Slip. The “Do Not Display Final Result” check box as highlighted is to indicate whether to show the students’ Final exam result. System shall default the check box to be checked. Unchecked the check box if the Final exam result is to be shown.

Sample Combine & Final Exam Report Card Layout

In order to disable printing of co-co info in the report card especially for few students who do not participated any activity at all, the SMS E – Report card module has provided an option under Exam Parameter ~ > Exam Scedule & Result Display Setting for user to tick as allow/untick as disable fo co -cu infor to be printed on the student’s report card. Please refer to the screen below:

Before start enter public exam result, school had ensure that to perform linking the subject to the public exam. After linking, The system will display only the subjects that are taken at the school under the “Public Exam Result Input” process.

To solve the problem, go to Parameter Setup ~> Exam Schedule & Result Display setting ~ > Public Exam ~ > Link Subjects To Public Exam.

According to particular student result status as “Fail” is because he/she has failed of the school exam for subject. In the other hand, The “Final Exam” (Combination Exam) Parameter setting have been set to “All Sub-Exam/Test taken are compulsory pass” at the “Subject Status and Credit Earn” parameter. Therefore, you need to set it to “Relative to no. of sub-exam/test taken” and re-run the produce class/level ranking then our system will get the Result status base on the subject final exam marks.