You can control the teaching aids materials to be borrowed by staff only by assigning a new collection type for teaching aids materials so that you can control the circulation. Please follow steps below.

Step 1
You need to setup the collection type for your materials, please refer to How to Manage Teaching Aid Materials by Using Library Mgmt Module?

Steps 2
Go to Library Mgmt~> Circulation Parameter ~> Create, select Membership Types as Staff, Collection Type as “Teaching Aids” (or any others collection type that you want it to be available for staffs’ borrowing only)
Select Activated for Fine if you want your staff to be fined for late return.
Finally, key in Max Borrowing Count and Max Borrowing Days and click “Save” button. Since you do not create these setting for Student, materials grouped under this collection type can be borrowed by staffs only.

System will prompt warning message when there is outstanding library books borrowed by students while processing student leaving or transfer. SMS user is allowed to bypass the warning message and continue to process student leaving or transfer. If it is the School Policy to allow the school leavers to use school library, SMS user can ignore the warning message and continue to process student leaving or transfer as closing year activities.

On the other hand, if the school leavers are no longer allowed to use the school library, SMS user has to ensure that all library books borrowed by the students must be returned.

Followings are the illustrated example on how to return books borrowed by the student and thereafter close the library user account.

Step 1: To return library books

To return library books, please click on the link Circulation ~> Circulation for details.

Step 2: To close the library membership account

To close student membership, please click on the link Membership Mgmt ~> Close Membership ~> Student for details.

For those students who are not leaving or transferred, it is not required to return library books before processing student rollover process. This is because after student rollover to new academic year, the librarians are still able to perform book return transaction for previous year’s students.

As for those students who are confirmed leaving or transferred, it is not required to return library books if the School allows the school leavers to use school library. On the other hand, if the school leavers are no longer allowed to use the school library, SMS user has to ensure that all library books borrowed by the students must be returned. To return library books, please go to Circulation ~> Circulation. Thereafter, the library membership accounts have to be terminated. This activity is best to be carried out before processing student rollover process. To terminate a membership for a student, please go to Membership Mgmt ~> Close Membership ~> Student.