Management Systems

25 Sep 2007

How do I enrol the students from previous academic year to new academic year?

Follow steps below to enroll student to the next academic year.

Before performing Student rollover, please complete the setup in section 2.1 New academic Year, school calendar, level, class, and subject setup

Step 1: Perform Student Rollover Process
There is two option for user to choose of student rollover available inside the system. First option is class streaming where the process when generate by the system will moves the students from previous year class to current year class based on their level ranking. If SMS user intend to used the first option please refer to this reference entitle “Class Streaming”. The second option is using start year auto enrollment where the system allows the students to be moved from one class to another, as long as it’s the same level or higher than the current level. If SMS user intend to used the second option please refer to topic entitle “Start Year Auto Enrollment”.

Step 2: Change Class for Students
If the student are not meant for the new class which had been enrolled in, user may opt to change the class by using the existing function available in the system. User may change the student by multiple student which can be access from Student Mgmt ~> Change Class ~> Multiple Student. User also may change class by student which user can access from Student Mgmt ~> Change Class ~> Single Student.

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  • 21 Sep 2007

    When can I start to roll over students to new academic year? Do I need to wait until the last day of the year after processing student leaving school?

    SMS user are allowed to perform the student rollover to the new academic year after all the process had been completed for the current academic year such as generate report card for the year end exam results had been produced.

    User does not need to wait for the last day of the year after processing student leaving school as user able to do that process on the next academic year where user may search the student by the academic year and update their records as leaving and transferred. It has to depend on the set up of numbering format generated by the system for the above mentioned document.

    If the system running number is selected for generating leaving certificate/testimonials, then the mentioned documents can be printed anytime, even after rollover. However, if the numbering format selected is by YY/Level Code /Leaving Certificate/Student Reference No. , it is compulsory to print the certificates / testimonials so that the numbering format “YY” is 06 ie the current academic year and Level code refers to current level of the student. SMS user has to bear in mind that ‘YY’ shall always refer to the current academic year and ‘Level Code’ refers to current level of the student.

    To set up the leaving certificate printing option, please go to Student Mgmt ~> Testimonial/Leaving Cert ~> Printing Setup. As long as the mentioned documents have been generated before, SMS user is allowed to reprint the documents anytime, even after rollover. To reprint the student leaving certificate/testimonial, please go to Student Mgmt ~> Testimonial/Leaving Cert ~> Certificate Reprint.

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