Management Systems

3 Jul 2009

How staff attendanance can be viewed from SMS e-attendance?

User is able to monitor staff attendance record via e-attendance module under various type of enquiry, such as staff absent, staff late, staff attendance summary and yearly attendance/absent analysis and etc.

Pls take note that in order to ensure all the academic or non academic staff by particular staff attendance are captured, all the relevant information like parameter staff clock in/out setting & access card must be setup into the respective functions provided under SMS E-Attendance Module ~ > Parameter setting.  Please follow the enquiry option as follow]

1. Staff Late
This enquiry shall show staffs that are late for the day, to do it, pls go to Enquiry ~ > Staff Attendance ~ > Staff Late.

2. Staff Absent
This enquiry show staffs that are absent for a specified day. Go to Enquiry-> Staff Attendance-> Staff Absent.

3. Daily Clock-out Details
This is view the daily clock-out details of the staff in school. go to Enquiry->Staff Attendance Daily-> Clock-Out Details.

4. Clock-Out Within Session
With this features available, school would know which staff that clock-out from the time the query is earlier. To initiate this enquiry, go to Enquiry->Staff Attendance-> Clock-Out Within Session.

5. Staff Attendance Summary
This enquiry allows user to view staff attendance history, such as the number of times a staff has been late, absent and excused absent by date range or individual month, To do this click on menu bar, Enquiry~> Staff Attendance~>Staff Attendance Summary~>By Date Range/Month.

6. Staff Daily Transaction
This is to inquire the clock in and out details for each staff within a specified date range with total absent count and late count. go to SMS – E – Attendance – > Enquiry -> Staff Attendance -> Staff Daily Transaction

7. Staff Attendance/absent Analysis
This is for user to view the Yearly Analysis in single page of the percentage of staff present/absent and breakdown by month. please go to SMS E – Attendance ~> Enquiry ~> Staff Attendance ~ > Attendance Analysis ~ > Staff Yearly Attendance/Absent Analysis.

If the school admin would like to view latest 20 people who clock in, system would able to show on the real time transaction where the staff shall be. We can view the attendance user group by Staff/Student or both on the same time. System will auto refresh in every 30 seconds to show the latest records of the entries. To initiate the enquiry, go to Enquiry ->Real Time Transaction.

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