How to use existing timetable template for a new academic year?

Some schools may already have timetable template(s) created in previous academic year and would like to use the same template(s) for new academic year in view of the timetable cycle days, timeslots/periods and its duration for every period, recess / assembly time are remain unchanged.  With this, SMS user is advised to perform all steps as illustrated below for creating a new timetable template for new academic year from existing ones. If your school has more than one timetable templates to be created based on existing ones, please repeat the same steps as illustrated below.

Step 1 – Link Level to Cycle Day

This is to assign the relationship between the Cycle Day to the levels offered by the school. To do this, please go to Timetable Mgmt ~> Parameter Setup ~> Cycle Day ~ > Link Level to Cycle Day.

Step 2 – Semester Start Day Set Up

This is to define the cycle day for each semester or term and determine which cycle day shall be  the first schooling day for every semester or term. Eg, Semester 1 is having 5 cycle days and the second cycle day is the first schooling day of the semester. To set the semester start day, please go to Timetable Mgmt ~> Parameter Setup ~> Cycle Day ~ > Semester Start Day

Step 3 – Link Level to Block Template

SMS users need to assign the level / class to the block template. Eg, Transition to Form 2 levels are using After Session Block Template whereas the rest of the levels are using Morning Session Block Template. To define block template and level relationship, please go to Timetable Mgmt ~> Parameter Setup ~> Block Template ~ > Link Level to Block Template.

Once the above steps are done, the timetable template(s) for new academic year shall be created successfully. SMS users can now proceed with the timetable creation, either by class or by staff. If you are using aSc Timetables Software for generating timetables, pls click on the link how to import generated timetables from aSc Timetables to iSchool SMS? for details.