Management Systems

5 Nov 2008

How to manage staff official duty by School Admin?

Staff on official duty has been incorporated into e-Attendance Module as a newly enhanced feature. Information on staff on official duty, which includes staff’s submission of request, approval and assigned duty details such as destination, start and end date, duration, purpose and costs shall be under a workflow system with all the related data captured in the system. This shall enable the staff on official duty to be managed efficiently. Staff on official duty is also integrated with e-Attendance where the staff absent on the day of duty shall be remarked as “On Official Trip”.

Followings are the illustrated example on how to manage staff official duty by School Admin.

Step 1: To submit Official Duty Request by School Admin

All official duty requests shall be submitted through School Admin to the School Principal for approval. To initiate the request, please click on the link How to initiate Official Duty Request for details.

Step 2: To approve / reject Official Duty Request by School Principal

School Principal is allowed to approve or reject the official duty request. All the official duty requests which are pending for approval are displayed on the School Principal’s ‘Task List’. Please click on the link How to approve / reject Official Duty Request for details.

Step 3 – To acknowledge approved / rejected Official Duty Request

To acknowledge approved / rejected Official Duty request, School Admin is required to go to Outstanding Task Page under his / her Desktop. For details, please click on the link How to acknowledge approved / rejected official duty for details.

Step 4: To inquiry Official Duty request detail from Staff Profile under “Official Duty” Tab

To inquire official duty assigned to the staff, please click on the link SMS Basic ~>Enquiry ~> Staff Information under Official Duty tab.

Step 5:  To inquire list of staffs who are on Official Duty

To inquire staffs who had taken official duty within selected dated range, please click on the link How to inquire staffs on official duty for details.

Step 6: To verify Staff Attendance Data

To verify the staff attendance on the day of taking leave, please click on the link e-Attendance ~> Enquiry ~> Staff Attendance ~> Clock in Time (All Staff).

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