How to create a new Timetable Template?

If it is the first time for you to create school timetable by using iSchool SMS System, please make sure that you have created Timetable Template first. iSchool SMS System allows user to create different timetable templates in order to suit respective school operation needs eg Afternoon Session Timetable Template for afternon session, Morning Session Timetable Template for morning session. Some schools may also implement new schooling session, eg afternoon session or changes in school operation e.g. new recess time or assembly for a particular level,  new timetable template is definitely required to cater for the new requirement.

There are 6 steps involved in creating new timetable template for your school. If your school needs more than one timetable templates, please repeat the same steps as illustrated below.

Step 1 – Define Cycle Day

This is to define the number of timetable days which is usually represented as “columns” in a Timetable Template. For example, if the School adopts 21-days cycle which means that a timetable will have a 21-days template. After the 21 days, the timetable will go back to day 1 cycle. To create a new cycle day and its name, please go to Timetable Mgmt ~> Parameter Setup ~> Cycle Day ~> Create and Timetable Mgmt ~> Parameter Setup ~> Cycle Day ~ > Setup.

Step 2 – Link Level to Cycle Day

This is to assign the relationship between the Cycle Day to the levels offered by the school. To do this, please go to Timetable Mgmt ~> Parameter Setup ~> Cycle ~ > Link Level to Cycle Day.

Step 3 – Semester Start Day Setup

This is to define the cycle day for each semester or term and determine which cycle day shall be  the first schooling day for every semester or term. Eg, Semester 1 is having 5 cycle days and the second cycle day is the first schooling day of the semester. To set the semester start day, please go to Timetable Mgmt ~> Parameter Setup ~> Cycle Day ~ > Semester Start Day.

Step 4 – Timetable Block Template Set Up

Block template is where SMS user creates the “frame” of a timetable by inputting the day cycle, time and number of periods for time slots creation. This is usually represented as “rows” in Timetable Template. This created template will then be used for inputting the subject and teacher for each allocated slot. To define a timetable template, please go to Timetable Mgmt ~> Parameter Setup ~> Block Template ~> Create.

Step 5 – Link Level to Block Template

Upon creation of the block template, SMS users need to assign the level / class to the block template. To define block template and level relationship, please go to Timetable Mgmt ~> Parameter Setup ~> Block Template ~ > Link Level to Block Template.

Step 6 – Create Assembly / Recess Group

This is to define the Recess / Assembly Group for staff and student eg for morning and afternoon session. To define assembly group, please go to Timetable Mgmt ~> Parameter Setup ~> Group ~> Assembly Group ~> Create. To define the recess group, please go to Timetable Mgmt ~> Parameter Setup ~> Group ~> Recess Group ~> Create.

Once the above steps are done, the timetable template(s) for new academic year shall be created successfully. SMS users can now proceed with the timetable creation, either by class or by staff. If you are using aSc Timetables Software for generating timetables, please click on the link how to import generated timetables from aSc Timetables to iSchool SMS? for details.