When can I start to roll over students to new academic year? Do I need to wait until the last day of the year after processing student leaving school?

SMS user are allowed to perform the student rollover to the new academic year after all the process had been completed for the current academic year such as generate report card for the year end exam results had been produced.

User does not need to wait for the last day of the year after processing student leaving school as user able to do that process on the next academic year where user may search the student by the academic year and update their records as leaving and transferred. It has to depend on the set up of numbering format generated by the system for the above mentioned document.

If the system running number is selected for generating leaving certificate/testimonials, then the mentioned documents can be printed anytime, even after rollover. However, if the numbering format selected is by YY/Level Code /Leaving Certificate/Student Reference No. , it is compulsory to print the certificates / testimonials so that the numbering format “YY” is 06 ie the current academic year and Level code refers to current level of the student. SMS user has to bear in mind that ‘YY’ shall always refer to the current academic year and ‘Level Code’ refers to current level of the student.

To set up the leaving certificate printing option, please go to Student Mgmt ~> Testimonial/Leaving Cert ~> Printing Setup. As long as the mentioned documents have been generated before, SMS user is allowed to reprint the documents anytime, even after rollover. To reprint the student leaving certificate/testimonial, please go to Student Mgmt ~> Testimonial/Leaving Cert ~> Certificate Reprint.