iSchool Management Systems – Basic Module

The Basic Module manages all aspects of school information that include school profile, school events scheduling and assigning appropriate codes for all parameters related to student, staff, curriculum and examination to ensure standardization across the school. Key features include management of school profile; flexible scheduling system for school calendar; customizable time-table templates and student checklist; and general parameter coding set-up such as achievement codes, grades codes, personality codes, disciplinary codes etc.

The School Management Function

The School Management module manages all aspects of school information that include school profile, school events scheduling and assigning appropriate codes for all  parameters related to student, staff, curriculum and examination timetable to ensure standardization across the school.

• School Profile
  The School Profile allows you to maintain a comprehensive record for the school that includes school particulars, address and correspondence information and other information such as auto generation of serial number for Student Receipt, School Leaving Certificate or Testimonial. The School Logo in different sizes can be maintained and downloaded whenever required.

• School Calendar
  The School Calendar consists of school events that have been planned and scheduled for an academic year. The school events include school terms, examination schedule, activity schedule and holidays for both Public and Vocational can be maintained and retrieved for information.

• School Parameter
  The School Parameter allows you to maintain the predefined list of codes related to student, staff, curriculum and examination. The predefined list of codes such as disciplinary action codes, personality codes, achievement codes, subject code, occupation codes, race code, staff grade code and so on shall become a valid choice list for selection while maintaining student or staff information.

• Timetable Templates
  You can create different timetable template and use them to schedule your classes’ timetable. Different timetable templates can be created for each school terms and academy years.

The Curriculum Management Function

The Curriculum Management function manages all aspects of class details from timetable scheduling, subject assignment to attendance recording. All these time-consuming tasks are automated for teachers. As teachers take attendance on line, this information is communicated electronically where authorized users can access it.

• Class Info Details
  The Class Info module will be able to give class details, including class timetable, class monitors, form teachers, attendance records and create classes for the new academy school year, all subjects being offered for each class as well as each subject teachers.

• Curriculum & Timetables
  The school terms, timetables and holidays can be created and maintained here. Each academy staff would be able to enquire their own schedule through the timetable module. The student will also be able to view his own timetable for the day, week and term. The school principal can perform duty replacement for teachers on sudden leave by looking at the availability of other teachers.

• Timetable Scheduling
  The school terms, timetables and holidays can be created and maintained here. Each academy staff would be able to enquire their own schedule through the timetable module. The student will also be able to view his own timetable for the day, week and term. The school principal can perform duty replacement for teachers on sudden leave by looking at the availability of other teachers.

• Attendance Recording
  Only the class’s form teacher can update the class attendance. The school principal is able to obtain the absentee list by class in daily, weekly and monthly basis. The class’s form teacher will also be able to view the attendance record for the day, week and term.

The Student Management Function

The Student Management function manages a comprehensive record for each student that includes student particulars, address and correspondence information, previous school information, guardian information and their relationship linking. Much duplication effort on numerous manual processes and paperwork has been eliminated. The student information integrated with guardian information can easily obtainable from the terminal screen instead of clogging filing room and taking up valuable space.

• Student Registration and Start Year Auto Enrolment
  Every new student enters the school will be registered on-line. The system will automatically assign a unique student registration number by year and level of entries. As for existing students, the system provides you with start-of-year auto enrolment to the next academic year. Record maintenance is allowed if there is any transfer of student to different class; e.g. from ART to Science Stream.

• Photo Scanning Facilities & PDF forms
  iSchool Management Systems also provides photo scanning for students from digital cameras. All types of forms including new student registration and confirmation forms can be printed whenever required. Student records can be easily retrieved by the student’s registration number or student name or from the student’s class list.

• Student Previous School Information
  The System will allow you to keep the previous school attended and academic records for each student.

• Student’s Achievement
  You are able to keep track of student achievement on both academic and non-academic by each academic year. You can select from a predefine list of achievement code to specify type and level of achievement and add in a more descriptive information.

• Student’s Personality
  You can evaluate your student’s different personality by the pre-defined codes.

• Student’s Checklist
  The System allows the school administrator to update the predefine list of checklist codes for monitoring student’s borrowing from the school before issuing the school leaving certificate e.g. textbook on loan, library books etc. The system allow you to maintain a list of fees payable by each student and track the payment history, however, more comprehensive billing features is only available in the separate Fee Management module.

The Teacher Profile Function

The Teacher Profile Management function keeps track the staff profile including their qualification and experience for both teaching and non-teaching staff.  This information is vital for optimizing resource allocation during subject assignment. Besides, staff attendance will also be taken care of, from manual attendance registered to the use of our optional electronic card attendance under the e-Attendance Module. The replacement for absent teacher is assigned on line and notified promptly. Some key features include managing staff profile; staff attendance including assignment of replacement and notification; subject and extra activity assignment.

Guardian Profile Function

The System allows you to maintain a comprehensive guardian records and manage the relationship for each student. The guardian records include guardian particulars, address and correspondence information and occupation information. The System also allows a multi-relationship function i.e. a single parent having more than one custodian in a school.

Enquiry Options

iSchool Management Systems provides you with a wide variety of enquiry options including reporting and analytical data in graphic manner. The System also allows data can be downloaded for analysis purposes. Some of the enquiry options available in different modules are:

• School information including school population and distribution by ethnicity, gender and other factors; school prefects; school events; and calendar.
• Student information including student personal data; previous school information, and other student details such as disciplinary action, personality, activity etc.
• Guardian information on guardian profile and relationship linking with students
• Staff information including staff profile, list of activity participated and staff timetable and attendance.
• Class information including class details, class timetable and attendance
• Results analysis by academic year and term for each student or class.

 The Integrated Database Function

All iSchool Management Systems modules are fully integrated into and organized around a central Database. This architecture ensures that your school personnel always have access to the most up-to-date information. Some key features of the iSchool Management Systems central Database include a sophisticated security system, and an audit log that maintains a detailed record of all access to your Database.

System Administration Function

This function will give the system administrator the ability to create users, assign roles and issue password to all SMS users. It will also include system and database backup / restore functions